Registers of Scotland (RoS) manages 21 land, property and other legal registers which are a critical asset for the Scottish economy. We aim to provide the best public service for Scotland and are on a mission to make some of the oldest public land registers in the world into some of the most modern. We are committed to providing the best service to our customers through the creation of award-winning digital services, supported by the latest in cloud and AI technology.
When working at RoS we support our colleagues by offering a range of modern work policies and workspaces, as well as encouraging an inclusive, diverse, and equitable work environment. We are proud to promote our We Invest in People Gold Award, Investors in Young People Silver Award and We Invest in Wellbeing Gold Award, alongside our zero gender pay gap and the fact we are a disability confident employer. To get a taste of what we do, our facilities and our hybrid working approach please see the following link for a short video.
Job Description
As a Senior Finance System Accountant, you will bring your combination of accounting knowledge and proven experience of systems change to support the finance team in managing the financial systems and the interfaces with other systems across Registers of Scotland (“RoS”). You will support the maintenance and development of the finance systems, whilst ensuring the associated processes meet organisational needs. You will ensure that there are robust system controls in place to support the provision of accurate and timely financial information to RoS.
Working closely with the Financial Systems Manager, you will train the finance team and work with colleagues across RoS to seek ways to improve and support finance systems, which will include a major system implementation within the 3-5 years.
Main duties:
1. You will work closely with the finance team to identify and deliver efficiencies, standardisation and automation to reduce manual interventions.
2. You will be responsible for ensuring that sufficient controls/documentation are in place and the end-to-end process mapping and documentation of reporting.
3. Ensuring the finance system and associated systems are accurate, alongside providing timely and robust information to key stakeholders, some of which you may have to identify through proactive business partnering.
4. You will work alongside colleagues providing the accounting knowledge on finance systems projects.
5. Continuous improvement on both systems and finance process will be integral to the role.
6. Work in collaboration with colleagues on the production of system produced reports including the production of key data and financial analysis.
7. Support the month and year end accounts process where required.
8. Oversee the maintenance of the organisation's chart of accounts, and financial data structures including cost centres, organisation structure, posting rules, access rights etc.
9. Ensure finance systems guidance documents, policies and procedures are accurate, up to date and are in line with best practice.
10. Activities relating to the finance system development within the RoS roadmap, including testing. Specifying high level requirements, and work with colleagues on the detailed functional designs to ensure the finance system meet the accounting needs of the organisation.
11. Working in collaboration with RoS colleagues in the scoping, tendering and delivering a replacement for the current finance system in the medium term (3-5 years).
12. Liaise with external system suppliers and partners representing RoS at user group meetings.
13. Work with IT risk and security colleagues on ensuring robust controls and governance procedures are maintained.
14. Build reconciliations to verify finance system entries align to other RoS systems e.g. income completeness.
15. Line management responsibilities with the requirement to manage, support, and develop a small team.
16. Any other ad-hoc duties commensurate with the role/grade.
Essential criteria - Your Skills and Attributes for Success
Technical
1. Ideally qualified accountant (CCAB or UK equivalent) although part qualified may be considered if there is proven relevant accounting and strong systems experience.
2. Proven experience and interest in operating, improving and changing complex finance systems.
3. Excellent IT skills including advanced Excel.
4. An excellent understanding of financial controls and reflecting these through workflows and controls in financial systems.
Desirable criteria (won't be assessed)
1. Experience working in the public sector.
Competencies
Changing and improving
Experience in creating and encouraging a culture of innovation and continuously seeking out ways to build a leaner, more flexible and responsive business.
Analysis and making effective decisions
Strong analytical skills - able to provide constructive challenge, identify opportunities for improving and streamlining processes, and encouraging colleagues to think innovatively in order to make improvements.
Leading and communicating
Experience of managing a team, with the ability to communicate complex issues simply and effectively to a range of audiences.
Delivering a quality service
Ability to work across teams, planning and driving forward longer-term work whilst managing shorter term demands to deliver to deadlines, and leading teams to deliver high quality outputs under pressure.
Desirable criteria (won't be assessed)
1. Public sector experience.
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