* 15 hours per week (flexible in agreement with Manager) Ongoing while funding remains in place (initially funded for 24 months)
* Hybrid and flexible working 35 days per year inclusive of public holidays Membership of Employee Health Cash Plan (Westfield Health)
Role
About us:
YMCA Edinburgh is on a journey of growth and development. Situated in the heart of Leith, our relationships-focused services exist to meet the needs of children and families within our local community and across Edinburgh.
We are now well into implementing our three-year strategy, focused on growing the impact of our services and amplifying the voice of our members, contributing to a society where all children have the love and support needed to thrive.
The role of Business Manager is integral to achieving this vision. We are looking for a candidate who can fully deliver on the responsibilities and support our organisational goals. This key position will report to and work closely with our CEO, taking responsibility for finance, contracts, risk management, and HR processes.
Key Responsibilities:
* Overseeing all aspects of finance, including producing management accounts, supporting the CEO with budgets and tracking spend against budgets and grants, preparation of accounts for audit processes, financial processing, payroll, and bank payments.
* Maintaining HR records using an online system, working with HR advisors to produce HR documentation (e.g., contracts) and supporting staff recruitment and induction processes.
* Supporting good governance and risk management of the organisation by working with the board and CEO to maintain/update policies, comply with data storage requirements, and manage relevant records/files.
* Supporting the acquisition and management of contracts with suppliers and overseeing memberships with associated bodies.
* Providing secretarial support to the CEO and board as required.
* Working with the CEO to maintain general oversight of YMCA premises.
About You:
We are looking for someone with:
* High levels of self-motivation and a positive attitude.
* Experience in both day-to-day accounting and financial oversight, with a recognised accounting qualification or significant experience in a similar role.
* The ability to work independently, manage their diary, and handle organisational affairs to support the effective running of the organisation.
* Strong communication skills, both written and verbal, and the ability to engage with a broad range of groups.
* Proficiency in using ICT for communication.
* Good interpersonal skills and the ability to build productive working relationships.
* A commitment to working with integrity, honesty, and empathy, with an understanding and acceptance of others.
* Flexibility and adaptability, with the ability to prioritise and manage competing demands.
This role is integral to the ongoing development of YMCA Edinburgh as we embed our existing successful services and grow our impact. If you have enquiries about the role, please contact Mike Kerracher at mike.kerracher@ymcaedinburgh.com to discuss further.
PERSON SPECIFICATION:
It is essential that the Finance and Administration Manager:
* Has some financial experience
* Is able to work effectively on their own
* Is able to work effectively as part of a small, geographically dispersed staff team, and with trustees
* Is able to work effectively and sensitively with staff in partner organisations overseas
* Takes pride in the quality of the work they produce
* Is numerate and accurate, with experience of collaborative working.
* Understands the importance of meeting deadlines and of compliance with Board and statutory requirements
* Knows when to ask for help
* Is committed to Firefly, its mission, its partners and the children and young people it helps.
It is desirable that the postholder:
* Has experience of Xero or another widely used accounts package such as Quickbooks or Sage. Training in Xero will be given.
* Has experience of using a CRM for the input and management of data. Training in Donorfy will be given.
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