Employer: Lancashire Teaching Hospitals NHS Foundation Trust
Employer type: NHS
Site: Royal Preston Hospital
Town: Preston
Salary: £24,071 - £25,674 per annum, pro rata
Salary period: Yearly
Closing: 13/01/2025 23:59
Interview date: 28/01/2025
Administrative Support Officer - Medical Engineering
Band 3
Job overview
Are you ready to make an impact in a fast-paced, innovative environment? We’re seeking a motivated, detail-oriented individual to join our Medical Engineering Team as a vital part of our operations. You’ll provide essential secretarial and administrative support, maintain key databases, process financial and procurement data, and ensure the smooth renewal of contracts—all while contributing to patient safety across the trust.
What You’ll Do:
* Manage and maintain the Medical Engineering Information Database, ensuring accurate processing of financial, procurement, and asset information.
* Track contractor performance via the Contract Renewal Database, running monthly reports.
* Provide administrative support to the Contracts Manager, ensuring timely contract renewals.
* Take ownership of your work, managing your workload and making decisions independently with minimal supervision.
Main duties of the job
You will provide comprehensive secretarial and administrative support to the Medical Engineering Management Team. This includes operating and maintaining the Medical Engineering Information Database systems to manage financial, procurement, and asset information effectively. You will also maintain a contract renewal database, generate monthly performance reports on contractors, and support the Contracts Manager with contract renewals. The role requires accountability for individual actions, the ability to work independently, and a focus on being managed rather than directly supervised.
Person specification
Qualifications and Education
* NVQ level 2 in Business Administration, or relevant practical experience
* RSA II or equivalent, or relevant practical experience
* ECDL
* Shorthand qualification 100 wpm
Knowledge and Experience
* Efficient use of Microsoft Word, Excel, PowerPoint, Outlook and Intranet
* Experience of providing a comprehensive administrative/secretarial service
* Knowledge and experience of supporting the management of complex contract renewal processes
* Experienced and competent minute taking
* Demonstrate a commitment to continuing professional development
* Previous experience of working within the NHS.
* Experience of using IT databases (MS Access/Oracle)
* An understanding of medical equipment lifecycle
* Knowledge of managing external contractors
Thanks for taking the time to view this advert; we’re looking forward to receiving your application. You should be aware that the vacancy may close earlier than the published date if sufficient applications are received so it would be best to apply as soon as you can. We’ll contact you by e-mail to update you on the progress of your application so please check the e-mail account that you applied from (including spam/junk) regularly.
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