To support the London team with general office management and the day to day running of the office. To make sure that office equipment is maintained, relevant records are up to date and that all administration processes work effectively. Provide a reliable, supportive and proactive PA service to the senior leadership team, promoting best practice in all areas and maintaining high levels of confidentiality. To promote company unity and common corporate goals whilst ensuring respect for the individual and recognising individual needs. To challenge the 'way things are done' and consider and encourage innovative practice where possible. All tasks to be carried out efficiently and effectively, in accordance with Gen II’s procedures. What You’ll Be Doing Your role may include, but will not be limited to, the following tasks which we call ‘Defined Business Activities’. The list of defined business activities is not exhaustive and may be amended from time to time: General Administration Assist all areas of the business with ad hoc administration tasks Management of onsite filing system and offsite archiving Developing and implementing new administrative systems, such as record management Maintain telephone list information Answer main line telephone and assist callers, ensuring all calls are forwarded to the most appropriate member of the team Provide PA assistance to the senior leadership team to include diary management, travel arrangements, expense processing Office management Liaise with the HR team to ensure that the new starter induction process runs smoothly Liaise with building reception and management team Report and follow up any issues and or arrange any necessary maintenance work Manage office space and desk allocation, including taking responsibility for office furniture and equipment Order office supplies – including stationery, kitchen supplies etc. Maintain and/or develop supplier relationships, sourcing the best rates and service for our requirements Recording office expenditure and managing the budget Liaise with HR in relation to training and seminar bookings Coordinate team functions Process invoices Health and Safety To take on the role of Health and Safety Officer Ensure all necessary staff receive appropriate training for in both health and safety and fire safety Make sure first aid supplies are not kept beyond expiry and are replenished Arrange regular testing for electrical equipment and safety devices Messenger duties Deliver internal and external messages plus incoming post and internal mail to all desks Prepare registered deliveries and courier packages for collection Meetings Manage meeting room diaries and bookings Scheduling meetings Meeting requests Organise all aspects of meetings – greet visitors, arrange refreshments and ensure meeting rooms are kept tidy The ideal background for this role Qualifications Sound academic background GCSEs in English Language and Mathematics (or equivalent) at grade B or above A Levels Experience Previous office management, reception and PA experience Knowledge A detailed working knowledge of Microsoft Office 2010, including Word, PowerPoint and Excel Role Location/Hybrid Schedule This role is based in our London office and will require the individual to be in the office on a daily basis