Part-Time Executive Assistant
Leicester
Salary: £30,576 (pro-rata £24,461 for a 32-hour working week)
We are recruiting for a vibrant charity based in Leicester who need an EA to join their team on a permanent basis, to support their busy CEO. Please note, this job is part-time for 32 hours a week.
Role Overview: We are seeking an Executive Assistant to provide proactive day-to-day support to the Chief Executive. This role involves delivering high-level administrative and secretarial support, contributing to the smooth running of all our operations, both internal and external.
Key Responsibilities:
* Provide day-to-day administrative and secretarial support to the Chief Executive, Board of Directors, and Executive Team.
* Manage correspondence, including emails and telephone inquiries, in the Chief Executive’s absence.
* Maintain effective and up-to-date filing systems.
* Support all departments with travel arrangements, accommodation, and conference bookings.
* Manage and maintain existing databases and set up new ones as needed.
* Coordinate meetings, including AGM, Board, Resources Committee, and sub-committees.
* Prepare agendas, collate reports, and record minutes of meetings.
* Assist with the preparation of funding applications, official documents, and key events.
* Play a lead role in specific projects as agreed with the Chief Executive and Executive Team.
* Support the procurement of legal, audit, and insurance services.
* General executive administration tasks, including managing vehicle tracking, mobile telephone, and WiFi contracts.
Requirements:
* Strong administrative and secretarial skills.
* Excellent communication and interpersonal skills.
* Ability to manage multiple tasks and work under pressure.
* Proficiency in IT and database management.
* Experience in a similar role is preferred.
* Flexibility to work some unsocial hours, including evening
In return, you will be part of a brilliant team, which, via the organisation they work for, make a real difference to the service users. 33 days holiday (FTE and inclusive of BHs)Charity's pension schemeflexible working