Commonwealth Medicine is the public service and health care consulting division of UMass Medical School (UMMS), Massachusetts’ only public medical school. As a nationwide leader in the development and implementation of health care reform, Commonwealth Medicine stays ahead of health care trends and helps strategize and plan for changes that impact both health care delivery systems and patients. Applying academic research to make evidence-based recommendations, Commonwealth Medicine supports government agencies, nonprofits, and managed care organizations to meet today’s health care challenges and to prepare for what’s to come, in an effort to improve healthcare delivery and health outcomes.
With extensive experience in program and policy evaluation and research, the Research & Evaluation team at the Center for Health Policy and Research provides health services research design and analysis, as well as survey research and cost-effectiveness analyses.
Reporting directly to the Director, Research and Evaluation Unit, the Administrative Manager II is responsible for planning and managing the administrative and business affairs primarily of the Research and Evaluation Unit. The ideal candidates will have demonstrated experience with federal and state grants and contracts, overseeing budgets, and strong knowledge of sponsored programs.
* Develop, manage, and control the division's annual budget. Report variances and recommend corrective action. Provide forecasts as needed.
* Manage division funding sources by monitoring revenue and expenditure activity.
* Oversee the preparation and management of grant and contract proposals involving a variety of funding sources and agencies.
* Analyze and evaluate existing administrative systems, identifying opportunities for systems improvements and increased efficiencies. Implement and coordinate improvements including program-wide support staff coverage, scheduling and work distribution, and payroll backup.
* Direct analytical studies of existing or proposed services and activities to provide the economic basis for management decisions to improve operational/financial performance and to realize productivity improvements.
* Act as a primary liaison between the department and the UMass Medical School Payroll Dept, HR Dept., and Information Services departments and represent the department at administrative meetings within and outside of the Medical School.
* Oversee and provide human resource support in the areas of staffing, recruitment, counseling, compensation, and benefits. Ensure all personal action activity related to hiring, firing, performance measurement, contracting, and funding are completed.
* Supervise and evaluate the performance of support and other assigned staff. Provide support to staff in the development of business initiatives. Identify and implement professional development opportunities for assigned staff.
* Train, develop, and provide technical consultation related to existing business processes and process improvement.
* Train and provide ongoing education to ensure awareness of, compliance with, and uniform implementation of program, university, state, and funding agency regulations, business process policies, procedures, and systems. Review and assure all departmental policies are current.
* Maintain adequate office supplies, space & equipment. Oversee the purchasing of supplies and capital equipment.
* Collaborate with the representatives of the School to define and prioritize departmental strategy and direction. Identify trends, appraise cause and effect, and evaluate and highlight opportunities to improve department performance.
* May serve as liaison with external organizations and other School departments.
* Adhere to University, State, and funding agency regulations.
* Perform other duties as required.
REQUIRED QUALIFICATIONS:
* Bachelor’s degree in Business Administration, a related field, or equivalent experience.
* 5 years of related experience.
* Prior supervisory experience required.
PREFERRED QUALIFICATIONS:
* Demonstrated experience with pre and post-award federal and state grants and contracts.
* Coursework in Finance and Accounting.
* Proficient in PeopleSoft and knowledge of Summit.
* Strong working knowledge of Office of Sponsored Programs.
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