An exciting opportunity has arisen for an enthusiastic and suitably qualified individual to join our Chief Operating Officer’s (COO) Office at the Northern General Hospital (NGH).
We are looking for a Personal Assistant to support the Deputy Chief Operating Officer and Performance and Information Director, providing high-level administrative support to both posts, with an understanding of confidentiality and a flexible and adaptable approach to work. You will be working as part of a wider Admin and Clerical team, enhancing the smooth running of the COO department.
The successful candidate will be self-motivated, reliable, and approachable and possess exceptional organisational skills, be used to working with senior colleagues in a busy environment, and with the ability to demonstrate how they lead by example and take responsibility for delivering a consistently high-level, quality, and robust administrative service.
Experience as a Personal Assistant, working in a busy setting is preferred, with the ability to prioritise workload, multitask and work under pressure to meet tight deadlines also being a necessity. Experience of arranging and attending formal meetings, including the preparation and distribution of agendas, collation of papers, chasing of actions and transcribing of minutes is essential, along with a focussed and professional attitude towards your work.
Key Responsibilities:
1. To support the Deputy Chief Operating Officer and the Performance and Information Director, providing a full range of Personal Assistant duties.
2. To ensure the management and support service to the Directorate is well co-ordinated and evenly balanced whilst maintaining a sensible level of individual accountability and direction within the team.
3. To be the first point of contact for external and internal parties to access the Deputy Chief Operating Officer and Performance and Information Director.
The Office of the COO is a busy and diverse department, with the Executive Director being responsible for the operational delivery of the Trust. As a result, the office is a fast paced, patient focused service which works closely with clinical, managerial and administrative teams across our organisation to support delivery of high quality care for our patients.
There are daily contacts with a wide range of senior managers and staff from all directorates within the Trust and many external organisations.
The PA is required to work on a daily basis with personnel up to Chief Executive / Chairman level as well as key external parties, often handling sensitive information and requiring the need to prioritise at speed.
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
For further details / informal visits contact: Name: Victoria Leckie Job title: Deputy Chief Operating Officer Email address: v.leckie@nhs.net Telephone number: 0114 275 5083
Balbir Bhogal
Performance and Info Director
Email: balbir.bhogal1@nhs.net
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