Job summary This is a fixed term/secondment post until 24/11/2025 due to Maternity Cover. If you are a Hywel Dda University Health Board employee and are applying for this post as a secondment, agreement for the secondment is needed from your current manager prior to application. Are you a well organised individual? Have you got an interest in medical education? Do you have excellent communication skills? If so, then this might be the job for you An opportunity has arisen for an Undergraduate Co-ordinator to join the Medical Education Centre at Glangwili Hospital, Carmarthen to manage the operational and organisational placements of Medical and Physician Associate students. This is an exciting opportunity for someone enthusiastic, dynamic and motivated who can respond to and plan for change and development. The successful candidate must have experience of working in a busy office environment; have excellent organisation and communication skills. You will have the ability to be flexible to the needs of the service and work on your own initiative as well as in a team environment. This post is offered on a fixed term, 12 month basis to cover maternity leave. Main duties of the job Duties to include:- Being the first point of contact in dealing with all matters relating to students from both Cardiff and Swansea Medical Schools; Organising the various student timetables and inductions, ensuring all Medical School Curriculums are provided to ensure a successful placement. Providing administrative service to the Honorary Senior Lecturer Providing pastoral support for all Medical and Physician Associate students on placements at Glangwili Hospital Providing day-to-day administrative support in the running of the Medical Education Centre and to the Medical Education Manager. About us Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 12,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services to almost 400,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through: Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest. Five community hospitals: Amman Valley Hospital and Llandovery Hospital in Carmarthenshire, Tregaron Hospital in Ceredigion and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire. Two integrated care centres (Aberaeron and Cardigan, Ceredigion).Community facilities, including: 48 General Practices (GP surgeries), 49 Dental Practices, 98 Community Pharmacies (chemists), 44 General Ophthalmic Practices (including eye health and low vision services), 38 sites providing mental health and learning disability services, care within your own homes. Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales. Date posted 05 November 2024 Pay scheme Agenda for change Band Band 4 Salary £26,928 to £29,551 a year per annum Contract Fixed term Duration 12 months Working pattern Full-time Reference number 100-AC231-1124 Job locations Glangwili General Hospital Dolgwili Road Carmarthen SA31 2AF Job description Job responsibilities You will be able to find a full job description and person specification attached within the supporting documents. The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers. The ability to communicate in Welsh is desirable for this post, Welsh and/or English speakers are equally welcome to apply. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us. Interviews will be held on 18/11/2024. Job description Job responsibilities You will be able to find a full job description and person specification attached within the supporting documents. The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers. The ability to communicate in Welsh is desirable for this post, Welsh and/or English speakers are equally welcome to apply. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us. Interviews will be held on 18/11/2024. Person Specification Qualifications and knowledge Essential HNC, HND or Diploma qualification or proven experience of working at this level Desirable Knowledge of current standards within education and medical training across Wales Experience Essential Experience of working in a busy administrative environment Desirable Experience of working with young adults Experience of working in an educational environment Other Essential Flexible approach to the needs of the service Ability to travel and attend meetings and educational events off site in a timely manner Language Skills Desirable Welsh Speaker (Level 1) Person Specification Qualifications and knowledge Essential HNC, HND or Diploma qualification or proven experience of working at this level Desirable Knowledge of current standards within education and medical training across Wales Experience Essential Experience of working in a busy administrative environment Desirable Experience of working with young adults Experience of working in an educational environment Other Essential Flexible approach to the needs of the service Ability to travel and attend meetings and educational events off site in a timely manner Language Skills Desirable Welsh Speaker (Level 1) Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Hywel Dda University Health Board Address Glangwili General Hospital Dolgwili Road Carmarthen SA31 2AF Employer's website https://hduhb.nhs.wales/ (Opens in a new tab)