Job summary
This position is open to staff working at the Trust in the ECT Family this includes current East Cheshire NHS Trust employees, both NHSP and ECT bank staff, ISS staff and volunteers at the Trust. Unfortunately, we cannot accept applications from applicants not listed within these groups.
We are looking for an enthusiastic, proactive and motivated person to join us in delivering a first class, innovative service to support the Senior Management Team.
We would like you to be highly proactive and able to use your own initiative and judgement to help manage the workload in addition to being customer focused. The post holder will need to be able to work in a fast paced environment and the role requires you to have great communication skills and be familiar with the Microsoft Office suite. You will be able to react calmly when dealing with multiple tasks that need to be delivered to tight timeframes.
In return you can expect to be made welcome as a key member of our team who will value your skills and contribution.
Hours per week: 37.5
Main duties of the job
Provide a comprehensive confidential PA support service to the Senior Management Team covering diary management, appointments, meetings, events and conferences, dealing with queries and projects and setting up and maintaining databases.
Transcription and composing of letters - letters are often of a confidential, sensitive or contentious nature.
Have line management responsibility as required for designated secretarial staff, including undertaking of trust appraisals, sickness and absence procedures etc.
Approve leave for designated secretarial staff ensuring that the needs of the service are covered and the wider implications for the directorate are taken into consideration.
Provide accurate minutes of Directorate, Management and Service meetings.
Handling incoming/outgoing mail, distributing all routine correspondence. The post holder is also responsible for flagging up any urgent post/emails, taking any necessary action in the absence of the Senior Management Team.
Diary Management - use of electronic diary, ensuring diaries are free from clashes, ensuring regular meetings are planned well in advance and all papers available in a timely manner to facilitate meetings.
About us
It is all about the people at East Cheshire NHS Trust. We have a real sense of community, and our values are truly embedded into everything we do, ensuring we are a great and inclusive place to work. You will be supported, developed and empowered throughout your career with us. Come and join us, where you can play your part in helping us deliver outstanding care and improving the health of all the people we serve.
COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course our patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not a condition of employment, we do encourage our staff to get vaccinated. We will be checking the vaccination status of all new starters as part of ongoing monitoring.
Date posted: 28 March 2025
Pay scheme: Agenda for change
Band: Band 4
Salary: £26,530 to £29,114 a year
Contract: Permanent
Working pattern: Full-time
Reference number: TEMP_500
Job locations: Macclesfield District General Hospital, Victoria Road, Macclesfield, Cheshire, SK10 3BL
Person Specification
Qualifications Essential
* Good general education including English to "O" level/ CSE/ GCSE
* RSA II/III or equivalent
* NVQ 2/3 in administration
Experience Essential
* Experience of good level of minute taking and servicing meetings
* Previous NHS experience
* Experience of working in a large and complex organisation
Desirable
* Ideal candidates would have 2 years previous PA experience, but exceptional candidates with less experience will be considered
Skills Essential
* Knowledge of Microsoft Office packages and NHS Mail/Outlook
* Excellent computer skills
* Excellent organisational skills with experience of developing systems
* Ability to work on own initiative and prioritise effectively
* Excellent communication skills both written and oral
* Ability to manage large volumes of work with very fast turnaround
* Ability to work in a demanding, pressured environment
* Demonstrate composure and positive attitude under pressure
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.
Employer details
Employer name: East Cheshire NHS Trust
Address: Macclesfield District General Hospital, Victoria Road, Macclesfield, Cheshire, SK10 3BL
Employers website: https://www.eastcheshire.nhs.uk/
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