We are seeking a highly organized and proactive Personal Assistant & Trade Sales Support Manager to provide administrative and personal support to the Trade Sales Director and surrounding sales team. The ideal candidate will handle a variety of tasks such as managing schedules, coordinating appointments, handling correspondence, organizing travel arrangements, and assisting with day-to-day activities. The Personal Assistant should demonstrate excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.
* Flexible Hybrid working. Can be predominantly home-based but needs to be able to attend site(s) as required by the Sales Director.
* Company Pension Scheme (5% company, 3% employee contribution plus ability to make AVC's)
* Company Credit Card
* 5 days holiday buy
* Enhanced maternity leave
* Financial planning services
* Free parking
* Life insurance
* Performance bonus associated with level of role
* Sick pay
Responsibilities:
* PA to the Trade Sales Director
* Manage all sales team and/or customer booking requirements for hotels/travel/events/meetings using existing and new suppliers
* Maintain and develop a digital filing system (online drive or intranet) to manage all customer commercial agreements
* Provision of regular reports to all key customer groups/relevant sales team personnel to provide ongoing monitoring of targets and performance
* Maintain a comprehensive record of expenditure for entertainment and hospitality in line with agreed budgets
* Develop and maintain a comprehensive competency matrix to include all mandatory and voluntary training for sales team personnel
* Provide a comprehensive guide/portal to cover all key policies & procedures for any relevant sales team activity
* Develop a complete Induction programme with defined and measurable review periods for any sales team new starters
* Compile report packs from Sales Management Team for any meetings and circulate accordingly
Qualifications/Skills Required:
A = Advantageous E = Essential
* Previous experience in a role of this kind/relevant industry experience (E)
* Flexible working hours to meet the needs of the job and the nature of the business (E)
* High level IT Skills with comprehensive understanding of Word/Excel etc. (E)
* Previous experience of Concur (A)
* Previous experience of Phocas (A)
* Strong interpersonal skills and ability to work closely with internal and external customers (E)
* High level organizational skills and the ability to multi-task on a regular basis (E)
* Ability to work to and meet challenging deadlines (E)
* Willingness to attend off-site customer events to support the needs of the relevant event (A)
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