The Accounts Payable team is responsible for managing and maintaining the books and records of all Shepherd & Wedderburn LLP group companies, including purchase ledger, general ledger, and client ledgers.
The Role: You will be expected to undertake all standard accounts payable duties accurately and efficiently, including:
1. Processing a wide variety of invoices using the firm's accounts payable system, including general ledger costs and client-related professional expenses and disbursements.
2. Processing and arranging payment of all firm's employee & partner personal expense claims.
3. Dealing with the group's credit card & virtual credit card programmes, including processing transactions and reconciling accounts.
4. The creation and upkeep of all vendor records ensuring compliance with the firm's risk management policies.
5. Preparation of the firm's weekly supplier payment run via BACS.
6. Reconciliation of all supplier statements and ownership of any anomalies identified during this process.
7. Uploading all internal recharges (i.e., copying costs, travel costs, etc.) to the firm's practice management system.
8. Accurately filing all working documentation within various online Cashroom filing locations.
9. Attending team meetings and contributing to group discussions on cashroom procedures, ensuring relevant process documentation is kept up to date.
10. Providing support during the completion of the firm's annual audit cycle.
11. Assisting with all ad-hoc departmental duties that may arise.
Please note that all duties will be carried out on a rotational basis alongside other members of the Accounts Payable team, and full training and support will be provided.
Requirements:
* Previous experience in an accounts payable environment or a high-volume transactional team is desirable.
* Knowledge of the Law Society of Scotland and SRA Solicitors' Accounts Rules is desirable.
* Enthusiasm, accuracy, and a sharp eye for detail are essential.
* Knowledge of current HMRC VAT and Anti-Money Laundering regulations would be beneficial.
* Comfortable working as part of a team and performing independently when required.
* Strong interpersonal skills and the ability to communicate clearly both verbally and in writing.
* Comfortable with current and potential future remote working requirements.
* Confident in your judgement and skills, but also able to seek help when necessary.
* Strong organisational skills and the ability to work under pressure in a busy environment to strict timescales are fundamental.
* A working knowledge of Aderant practice management and Emburse Enterprise (formerly Chrome River) systems is desirable but not essential.
* Proficient with Word, Excel, and Outlook.
* Flexible, reliable, and possessing a proactive 'can-do' attitude with a drive to succeed within our wider Cashroom team.
#J-18808-Ljbffr