JOB PURPOSE
:
To be responsible for matters of school management relating to general administration, finance and non-teaching staff and to assist the Bursar in the management of HR within the school.
MAIN DUTIES AND RESPONSIBILITIES:
1.Supervision
1.1 Supervise appropriate staff including the management and allocation of duties.
(Supervision is defined as having full permanent accountability for planning and co-ordinating the quantity and quality of work as well as managing issues relating to discipline and welfare.)
1.2 Identify and provide on the job training to appropriate staff.
2. General Administration
2.1 Provide administrative, clerical and secretarial support for school staff and Board of Governors.
2.2 Develop, maintain and operate manual and/or computerised information systems in connection with pupils, staff, budgets, meals, maintenance, examinations, care, medical services, recruitment, transport, etc.
2.3 Complete and submit all records/returns as required.
2.4 Contact with relevant personnel to receive and provide information.
3.Purchasing and Supplies Administration
3.1 Operate/oversee requisitioning procedures, including the ordering, purchasing, receiving, checking, storage and distribution of resources.
3.2 Stock control of resources.
3.3 Arrange for the maintenance of equipment in association with other school and Education Authority staff.
4.Finance
4.1 Develop, control, monitor and report on all financial systems as appropriate including the school’s delegated budget and financial management systems cost centres.
4.2 Responsible for all cash handling and banking arrangements.
4.3 Contact with relevant personnel and provide appropriate support in relation to financial procedures.
5.Estate Management
5.1 Co-operate with appropriate staff in the administration of maintenance, decorative and minor building works including the issue of works orders and costings.
6.Other Duties
6.1HR Management
The SEO/Assistant Bursar (HR Lead) will work with the Bursar to implement the following:
(a) Managing and supervising all non-teaching staff.
(b) Being responsible, in consultation with the Bursar and the Principal, for making arrangements for the appointment by the EA of all non-teaching staff to the school.
(c) Being available to assist at interview, at the discretion of the Bursar and the Principal, for the appointment of relevant non-teaching staff.
(d) Executing all necessary communication and maintaining a proper record of all pro-forma and necessary form filling associated with the post.
(e) Providing induction for all new non-teaching staff, on appointment, in consultation with the Bursar and the Principal.
(f) Assisting in the formulation and revision of relevant job descriptions for non-teaching staff as and when required by the Bursar and the Principal.
(g) Maintaining a confidential system of filing and recording of documentation and communication for the EA in relation to terms and conditions and matters relevant to the posts of non-teaching staff.
(h) Having oversight of, initiating and implementing computerisation of records connected with non-teaching staff in consultation with the Bursar and the Principal.
(i) Monitoring the attendance of all members of non-teaching staff and implementing the EA’s Managing Attendance Policy.
(j) Establishing work schedules for and monitoring the work of all non-teaching staff.Taking action to ensure proper standards of work are produced at all times.
(k) Liaising with caretakers regarding matters relating to the school fabric/equipment and keeping an updated record of issues requiring attention.
(l) Approving the salary returns for all non-teaching staff.
(m) Maintaining personnel records for all non-teaching staff.
(n) Organising annual leave for all non-teaching staff.
(o) Being responsible for staff development and training of all non-teaching staff.
6.2 Assist work placement students with practical tasks and assignments within the school office (where appropriate).
6.3 Such other duties as may be assigned within the level of the job.
Evaluated – 7 April 2025 (SEO grade, EMcG)