Administrative Assistant - P/T - 25 hours
Christie Gillespie is a successful and ambitious design consultancy practice providing civil and structural engineering design and advisory services in the built environment. The company was established in 2015 and has offices in Musselburgh, Rosyth and Dundee.
This is a key role providing assistance to the Business Manager and supporting a variety of the administration functions of the business.
The location of the role is our Rosyth office.
The ideal candidate will have some experience working in an office and be organised, punctual, committed, and a conscientious team player who is computer literate with a willingness to learn.
Educational Qualifications:
* Good standard of education to Nat 5 or equivalent level.
* PA experience would be beneficial.
Office Administration Assistant Job Functions:
* Reception duties including answering telephone and dealing with enquiries.
* Dealing with incoming and outgoing mail.
* Support to technical team to include copy typing of correspondence and reports as required.
* Photocopying and scanning documents.
* Provide refreshments for meetings when necessary.
* Office supplies and logistics.
* Record keeping and filing systems.
* File backup and project archiving.
Quality Assurance and Health Safety:
* System monitoring.
* Project records.
* Recording minor transactions, receipt filing.
* Assistance with invoicing.
Marketing:
* Assistance to others on the following activities:
* Website and social media operations.
* Literature and Templates.
* Events and meetings.
* Bids and fee proposals.
Additional Benefits:
* Potential profit share bonus scheme.
* Flexible working arrangements.
* 33 days annual leave inclusive of public holidays, pro rata for part-time employees.
* After 3 months probationary period, entitlement to join company pension scheme.
Salary subject to qualifications and experience.
Please send your CV, along with a cover letter and your salary expectations to;
Seniority level: Entry level
Employment type: Part-time
Job function: Administrative
Industries: Civil Engineering
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