Main area: Medical Staffing
Grade: Band 4
Contract: 12 months (Fixed Term until April 2026)
Hours: Full time - 37.5 hours per week (Cross site working)
Job ref: 251-CORP9506-MSA
Site: Royal Hampshire County Hospital
Town: Winchester
Salary: £26,530 - £29,114 per annum pro rata
Salary period: Yearly
Closing: 16/03/2025 23:59
Interview date: 01/04/2025
This role is only open to applicants that currently work within an NHS Trust within the Hampshire and Isle of Wight Integrated Care System (HIOW ICS).
Job overview
We require an enthusiastic person to work with the Medical Staffing Team in a busy department. You will provide a pro-active medical HR service for Postgraduate Doctors in Training maintaining the management of the rotational processes and advise on all aspects of the Doctors and Dentists in Training Terms & Conditions of Service and Trust policies providing guidance to medical staff, rota co-ordinators and operational managers on the correct interpretation of these.
You will be responsible for the timely and accurate data entry onto the electronic staff record system, liaising with payroll to ensure doctors are paid on time and that an efficient service is provided.
Good interpersonal skills, the ability to multi-task, work to deadlines and attention to detail are essential; a flexible approach is required which includes working across both Basingstoke and Winchester sites.
Main duties of the job
The Medical Staffing Advisor will provide a high quality specialist advice service for all Medical trainees, clinical leads/educators in the Trust and to work closely with NHS England Wessex on the provision of training rotations for HHFT.
The postholder will maintain standards in line with Trust and NHS England Wessex policies under the guidance of NHS Employers Code of Practice as well as providing a reliable, well informed service to trainees and managers and provide advice on, and interpretation of, the Resident Doctor Terms and Conditions, practices and procedures, where there may be barriers to understanding and a requirement for sensitivity.
This postholder will provide support to Resident Doctors commencing with the onboarding and continuing the journey until termination, with responsibility for a wide range of tasks and systems; working in an organised and methodical manner, whilst managing competing demands on time. The postholder will be the first point of contact for all queries and requests for their areas of responsibility and assist their colleagues during periods of absence; delivering a timely, accurate and customer focussed service.
Working for our organisation
Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital.
The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.
Detailed job description and main responsibilities
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.
Person specification
Qualifications
* GCSEs Grade C or above to include Maths and English
* A Level/NVQ Level 3 or equivalent
* Evidence of continued development
* GCSE grade 5 or above in IT
Knowledge
* Proficient in Microsoft office - Word, Excel PowerPoint, Outlook and TEAMS packages
* Good working knowledge of internet navigation
* Knowledge of Terms and Conditions of service for Medical & Dental
* Knowledge of NHS systems (ESR/Rota’s)
Experience
* Work experience in administration in the NHS, health care or education sector
* Experience of processing sensitive, complex and confidential data and the use of spreadsheets, databases etc.
* Experience of dealing with information of a confidential / sensitive nature
* Ability to work under pressure, prioritise workload and meet tight deadlines
* Proficient in taking notes of meetings
* Ability to communicate both, written and verbal, with relevant staff groups
* High level of accuracy and attention to detail
* Excellent organisational skills
* Experience in Medical Staffing or a similar environment
* Working within the NHS
Our commitment to you:
We are committed to equality and diversity in both the provision of our services and how we recruit and manage our staff. Applications are encouraged from everyone with the necessary attributes for the job, irrespective of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy and maternity.
Happy to Talk Flexible Working - all requests for flexible and part time working will be considered.
The paperwork:
* HHFT is committed to putting the safety and care of our patients first – as well as helping us to protect you and your colleagues. Therefore, we would recommend that you are vaccinated against COVID-19 and that you understand that we are treating COVID-19 positive patients within our services.
* Shortlisted candidates will be contacted at least 5 working days before the scheduled interview date. Applications will be submitted directly into our preferred third party recruitment system (Trac). All subsequent information regarding your application will be generated from apps.trac.jobs via email - please ensure to check your junk/spam folders.
* All new staff will be subject to a probationary period covering their first six months in post.
* In compliance with Part 7 of the Immigration Act 2016, all applicants must be able to communicate fluently in English to an appropriate standard which will be assessed as part of the selection process.
* This vacancy may close before the current listed closing date. If you intend to apply you are advised not to delay submitting your completed application.
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