B4 Personal Assistant at Altnagelvin Hospital via the Northern Ireland Ambulance Service
£12.86 per hour, plus paid holiday hours
37 1/2 hrs, Monday-Friday, 9am-5pm
Duration, 3-6 months ongoing temporary contract
CRITERIA
1. Experience 5 GCSEs at grade C or above, including English/English Language and Math, or equivalent educational qualifications
AND a minimum of 2 years’ experience in an administrative or secretarial position to include experience of Microsoft Office Professional Suite or equivalent e.g. Word processing, creating spreadsheets, email management, creating spreadsheets, email management, creating databases, PowerPoint presentations.
OR
Three years’ experience in an administrative or secretarial position to include experience of Microsoft Office Professional Suite or equivalent e.g. Word processing, creating spreadsheets, email management, creating databases, PowerPoint presentations
2. Word/Text Processing Level 2 – OCR/RSA (or equivalent).
Ability to minute/note take at Committee level, meetings etc.
Ability to delegate, motivate and use initiative
ROLE
To provide daily administrative and secretarial support functions, including drafting and typing letters, audio typing, data inputting and processing, email management, records management etc.
To organise and maintain diaries as required and to ensure the Director/Assistant Director is well prepared for meetings with relevant supporting agenda and paperwork.
To utilise Microsoft Office applications in order to produce high quality documents, presentations and reports as required.
To deal with incoming emails and general correspondence and ensure effective and timely management of same, ensuring that action is taken and issues prioritised.
To manage telephone calls, enquiries and requests from internal and external stakeholders as required, ensuring that action is taken and issues prioritised.
To provide administrative services for specific Committees, meetings and projects including organising of meetings, issuing of agendas, supporting documentation and initiating follow-up actions as required.
Minute/note taking responsibilities as directed.
To devise and maintain office administration systems to deal efficiently with paper flow; organising and storing paperwork, documents and computer based information e.g. monitoring/brought forward systems, management information systems, filing systems etC
To monitor and request orders relating to Office stationery to ensure adequate supplies are maintained
To arrange travel and accommodation requirements; and provide administrative support to Workshops/events, as required.
To ensure verification of invoices e.g. travel arrangements, course attendance, and accommodation and hospitality purposes.
To welcome visitors, corporate guests and arrange/provide hospitality as required.
Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.
If you wish to apply or would like more information, please email your CV in Microsoft word format to
Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.