To provide a comprehensive and confidential personal assistant support service
The post holder is also expected to be able to provide cover for other Personal Assistants within the Council.
MAIN DUTIES
1. To support the above officers, proactively contributing to the efficiency of their time by providing comprehensive support systems and acting as first point of contact.
2. Produce, collate and distribute documents in the corporate style, including agendas, minutes, correspondence, reports, spreadsheets and presentations, within agreed timeframes to support the efficiency and effectiveness of the service.
3. Maintain secure and effective data recording and filing systems to support this activity ensuring appropriate access to key documents.
4. Undertake a variety of support tasks including progress chasing, preparing papers/agendas/reports, document management etc. to agreed timeframes.
5. To undertake basic research as required and compile summary briefings.
6. To manage and co-ordinate projects as required including events and briefings.
7. To filter a range of incoming information and to assess priorities to support the effectiveness of the above officers.
8. Co-ordinate and support the activities associated with the diary management including the co-ordination of appointments, seminars, briefing sessions and meetings, booking venues, minute taking, and to be proactive in ensuring any follow up actions are managed. Organising t...