Kent Community Health NHS Foundation Trust
Applicants who have applied in the last six months need not reapply.
We are seeking three Executive Business Managers to join our new Business Management Unit (BMU). This role supports the fast-paced and dynamic Executive Team (ETM). It is essential the postholder has at least two years' experience at Band 6 in the NHS or equivalent experience in a similar role in a complex organisation.
The postholder will act as a gatekeeper for the ETM, ensuring efficient use of time, capacity and resource. Responsibilities include managing schedules, producing high-level correspondence, drafting reports, and preparing presentations. The role demands a proactive approach—anticipating needs of the ETM, prioritisation, identifying and resolving matters whilst keeping ETM members briefed.
Additional duties include supporting corporate governance, key committees, and strategic initiatives that support the ETM's portfolios, managing budgets and compliance in key areas. The postholder will oversee recruitment coordination and roster submissions; they will act as a source of advice and guidance, resolving day-to-day issues independently.
This is an exciting opportunity to be part of a dynamic team, ensuring operational efficiency and governance at the highest level.
Shortlisted candidates will be invited to attend an assessment centre on 18 February 2025. Those who advance past this stage will be invited to attend in-person interviews on 20 February 2025.
Main duties of the job
* Executive Support: Manage the Executive Director's time and priorities, ensuring effective diary management, preparation of briefings, and drafting of reports and documentation.
* Project and Change Management: Lead and coordinate strategic projects, ensuring alignment with organisational objectives and adherence to strict deadlines.
* Governance and Compliance: Support the coordination and administration of Board, Executive, and Committee meetings, ensuring compliance with corporate governance frameworks.
* Financial Oversight: Manage allocated budgets, monitor expenditures, and identify CIP opportunities to support financial objectives.
* Stakeholder Engagement: Act as a primary contact for internal and external stakeholders, fostering professional relationships with local councils, partner organizations, MPs, and others.
* Communication Management: Oversee correspondence, ensuring accurate and timely responses, and provide professional judgment in managing sensitive and complex issues.
* Recruitment and HR Support: Manage the recruitment and induction of Executive Directors and Non-Executive Directors, maintaining records of annual leave and compliance with training and appraisals.
* Operational Efficiency: Develop tracking systems to monitor action plans and milestones, ensuring timely delivery of objectives and effective risk management.
This role requires diplomacy, initiative, and a high degree of professionalism.
About us
Rated 'outstanding' by the CQC, we've got a passion for delivering high standards of patient care and excellent services to improve the health of our communities. To do this we need outstanding people who share our values: Compassionate, Aspirational, Responsive, Excellent.
We know a commitment to equity, diversity and inclusion leads to better patient care and a happier workforce. We pride ourselves in being diverse and welcome applications from people with varied backgrounds, perspectives and experiences.
As a flexible working friendly organisation, we want you to be able to work in a way that is best for us, for our patients and for you. Talk to us about a flexible working arrangement that won't involve sacrificing time for personal interests or family commitments. We'll support you to work flexibly in a way that will suit us both.
Job responsibilities
The job description and person specification gives you all the information you need about this role. Please look carefully at the criteria in the person specification and tell us what you have done that shows you meet this in your application. If you need an application form in an alternative format please let our recruitment team know. All information you supply on your application should, to the best of your knowledge, be true and accurate.
Still have questions? The recruiting manager would love to hear from you, their contact details can be found in the job advert.
At KCHFT we strongly encourage colleagues in clinical and non-clinical roles who have direct or social contact with patients to be fully vaccinated. In this way we will be doing all we can to ensure your safety and that of your colleagues and the patients we serve.
Person Specification
Qualifications
* Evidence of continuing personal development.
* Educated to Master's Level, or possessing equivalent knowledge, training and experience, including health service management, change management.
Experience
* Advanced experience of providing a comprehensive administration service to senior level Executive at Band 6 for at least two years in the NHS or equivalent in other sectors.
* Experience of managing projects, often where there are more than one with competing priorities.
Knowledge
* Knowledge of administrative procedures and information analysis.
* Advanced knowledge and understanding of Microsoft Office packages e.g. Outlook, Word, Excel and PowerPoint.
Skills
* Excellent interpersonal skills and the ability to communicate and work effectively with a wide range of people from different backgrounds at all levels of seniority.
Personal Attributes
* Ability to prioritise, multi-task and respond quickly to changing priorities, reorganising own and others workload to meet deadlines.
Ability to manage
* Ability to work unsupervised with responsibility for managing own work.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Kent Community Health NHS Foundation Trust
£46,148 to £52,809 a year per annum pro rata.
#J-18808-Ljbffr