Job summary Medical Secretary for Obstetrics & Gynaecology Hours per week- 30 Salary range- £26,530 - £29,114 per annum pro rata Closing Date : 12th November 2024 Interview Date: 19th November 2024 This post may close early due to high numbers of applications so you are advised to apply promptly. All correspondence for this vacancy will be sent by email; please check your account regularly including your Junk and SPAM areas. A great and friendly place to work, so bring your passion, commitment and expertise and enjoy the opportunities to make a difference every day. Careers at George Eliot - 'Where you make a difference' Main duties of the job To work as part of a speciality team providing full secretarial support for the consultants and junior medical staff in the team. The post holder will work closely with the Team in ensuring that all clinics are typed speedily and accurately according to the guidelines laid down by the Trust. About us Here at George Eliot our vision to ' excel at patient care' takes centre stage. An ever evolving clinically-led acute service provider we are on a journey to continually provide high quality, safe and responsive services delivered by inspiring, friendly and compassionate staff who share our corporate values which underpin everything we do. Our values are not just words on a piece of paper, they bond us together, reflect our ambition and shape who we are: E ffective Open Communication e x cellence and safety in everything we do C hallenge but support E xpect respect and dignity L ocal health that inspires confidence Benefits: On-site nursery, 27 days minimum annual leave plus bank holidays, cycle to work scheme, flexible working, extensive in-house course learning directory, buying and selling of annual leave, subsidised restaurant, tranquillity garden and generous subsidised on-site parking. Date posted 07 November 2024 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year per annum (pro rota) Contract Permanent Working pattern Part-time Reference number 230-36759534-SURG-WC Job locations George Eliot Hospital NHS Trust College Street Nuneaton CV10 7DJ Job description Job responsibilities To work as part of a speciality team. Responsible for the typing of all correspondence relating to outpatients and inpatients as well as typing departmental correspondence. Receives enquiries from patients and staff, resolving straightforward enquiries and forwarding more complex issues to the most appropriate member of the team. Liaise professionally with all departments regarding admissions, waiting lists, ad hoc ward attenders and cancellations ensuring hospital policies are adhered to. To organise meetings and appointments for the consultants and the speciality team and make adjustments in line with agreed protocols where necessary. To set up and maintain filing systems ensuring all documents are accurately and are appropriately archived. To obtain investigation results and exercise judgement to ensure that medical attention is urgently drawn to histology and urgent telephoned results and all results are filed in the patients records. To take responsibility for tracking patients notes in the office. To open and distribute post, prioritising any urgent post and ensuring relevant documentation is attached in addition to acting promptly and appropriately to all e-mail correspondence. Please find attached job description and person specification. for further details. Job description Job responsibilities To work as part of a speciality team. Responsible for the typing of all correspondence relating to outpatients and inpatients as well as typing departmental correspondence. Receives enquiries from patients and staff, resolving straightforward enquiries and forwarding more complex issues to the most appropriate member of the team. Liaise professionally with all departments regarding admissions, waiting lists, ad hoc ward attenders and cancellations ensuring hospital policies are adhered to. To organise meetings and appointments for the consultants and the speciality team and make adjustments in line with agreed protocols where necessary. To set up and maintain filing systems ensuring all documents are accurately and are appropriately archived. To obtain investigation results and exercise judgement to ensure that medical attention is urgently drawn to histology and urgent telephoned results and all results are filed in the patients records. To take responsibility for tracking patients notes in the office. To open and distribute post, prioritising any urgent post and ensuring relevant documentation is attached in addition to acting promptly and appropriately to all e-mail correspondence. Please find attached job description and person specification. for further details. Person Specification Qualifications Essential Able to demonstrate a good basic education NVQ Level 3 Business Administration (or equivalent level of qualification or proven work experience) Minimum of 2 years medical secretarial experience or similar role RSA II (or equivalent level of qualification) Desirable Understanding of RTT pathways Experience Essential Good audio/typing skills Good communication skills Able to prioritise, delegate and organize tasks effectively Friendly and professional telephone manner Ability to work unsupervised in a professional manner Demonstrate understanding of patient confidentiality Skills Essential Working knowledge of Computer systems Desirable Knowledge of case note tracking policy and procedure Knowledge of Winscribe dictation system Working knowledge of Lorenzo systems Supervisory experience within a health care setting Knowledge of Medical Terminology Personal Qualities Essential oAbility to respond to work as part of a team or on own initiative oConscientious and hard working oAbility to deal with distressing situations oTact, diplomacy and resilience oProven flexibility oAbility to adapt to change oCommitment to personal development and service improvement Other Essential oFriendly and professional manner Person Specification Qualifications Essential Able to demonstrate a good basic education NVQ Level 3 Business Administration (or equivalent level of qualification or proven work experience) Minimum of 2 years medical secretarial experience or similar role RSA II (or equivalent level of qualification) Desirable Understanding of RTT pathways Experience Essential Good audio/typing skills Good communication skills Able to prioritise, delegate and organize tasks effectively Friendly and professional telephone manner Ability to work unsupervised in a professional manner Demonstrate understanding of patient confidentiality Skills Essential Working knowledge of Computer systems Desirable Knowledge of case note tracking policy and procedure Knowledge of Winscribe dictation system Working knowledge of Lorenzo systems Supervisory experience within a health care setting Knowledge of Medical Terminology Personal Qualities Essential oAbility to respond to work as part of a team or on own initiative oConscientious and hard working oAbility to deal with distressing situations oTact, diplomacy and resilience oProven flexibility oAbility to adapt to change oCommitment to personal development and service improvement Other Essential oFriendly and professional manner Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name George Eliot Hospital NHS Trust Address George Eliot Hospital NHS Trust College Street Nuneaton CV10 7DJ Employer's website http://www.geh.nhs.uk/ (Opens in a new tab)