HR Advisor - 12 month FTC
Location: Birmingham / Onsite
EP Group - HR Advisor
EP Group is an award-winning, global packaging manufacturer with production facilities across Europe and South East Asia.
Our global headquarters in Birmingham is home to our dedicated paper manufacturing division providing a wide range of food packaging products for the likes of McDonald's, Amazon, Marks & Spencer, and Greggs.
We are now looking for a HR Advisor to join our team based at our global headquarters in Birmingham.
The role – HR Advisor
Reporting to the HR Manager, this role will provide comprehensive support and guidance to colleagues and managers on all aspects of day-to-day HR and payroll related matters for a workforce of around 500, based from one operational site. This role will enable the role holder to experience and become involved in all areas of HR, including hiring, administration, leavers, performance management, payroll, pensions, and employee engagement.
Key Accountabilities – HR Advisor
1. Processing HR documentation such as contracts of employment, contract variations, probation confirmations, and leaving letters.
2. Support managers to ensure company policies are correctly applied and followed.
3. Ensure HR documentation, policies, and records are kept up to date, including shift patterns and working hours.
4. Ensure right to work documentation is up to date and compliant, obtaining renewal documentation ahead of deadlines.
5. Support managers to manage performance using the company’s disciplinary policy appropriately where required.
6. Attend meetings with managers and their team members and take comprehensive notes.
7. Manage absence and work at keeping absence levels as low as possible, conducting welfare meetings, visits, and return to work meetings with managers.
8. Manage holiday records and ensure all leave is recorded correctly on the company’s attendance system.
9. Draft correspondence using template letters and work on more complex correspondence as and when required.
10. Support in external audits of HR documentation, preparing in advance of audits and providing information as requested during the audit.
11. Support the organisation and HR Manager to deliver projects involving change management.
12. Administer the current and previous pension schemes, including ensuring addresses of leavers are maintained and annual statements are sent out in a timely manner.
13. Basic payroll administration, collating weekly hours worked into a spreadsheet format and uploading to Sage 50 Payroll.
14. Backpay calculations as and when required.
15. Handling any payroll queries from colleagues.
Experience Required - HR Advisor:
1. Knowledge of HR processes and employment law, with previous experience of working in a HR role.
2. Strong attention to detail.
3. Excellent time management skills in order to meet tight weekly deadlines.
4. Approachable, flexible and helpful attitude.
5. Highly organised and proficient in basic administration.
6. Previous payroll experience and confident in payroll calculations.
7. Excellent communication skills, both written and verbal.
8. Ability to maintain confidentiality at all times and handle sensitive information.
9. Comfortable working under own initiative.
10. Experience of inputting data into Sage 50 Payroll would be an advantage.
11. CIPD qualifications desirable.
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