Contents Location About the job Benefits Things you need to know Apply and further information Location As a hybrid working model, we currently work 1-2 days/ week in the Birmingham office and require to be more flexible during busier periods of time. About the job Job summary Are you a skilled HR coordinator looking for a unique opportunity to work in an exciting and evolving sector? The Gambling Commission is seeking a talented individual to deliver comprehensive HR shared-service administrative support for employees and the People Services team to provide our people with a great experience at the Gambling Commission. This is an opportunity to work at the heart of a sector that touches millions, ensuring fairness, transparency, and integrity. Payroll, recruitment, onboarding, contract production and learning events are some of the processes you will be involved in. Why Join Us? As part of our people services team, youll be working collaboratively and flexibly to deliver joined up professional services, advice, and solutions that align with our strategic objectives. Your work will help ensure that the Gambling Commission operates within its statutory powers, driving forward our mission to make gambling safer for all. As a hybrid working model, we currently work 1-2 days/ week in the Birmingham office and require to be more flexible during busier periods of time. Job description · Act as the first point of contact for colleagues across the Commission on our HR policies and processes, providing correct and timely responses in line with key performance indicators, or triaging more complex queries to the relevant members of People Services. · Delivering HR administration across the full employee lifecycle, including but not limited to: processing payroll and pensions changes including processing new starters, terms & conditions changes, absences, and employee changes ensuring accuracy, compliance, and timely processing. · Validate and verify all changes affecting the monthly payroll activity utilising reports produced by our Payroll provider, ensuring changes are accurate and discrepancies are identified to ensure Executives can sign off the monthly payroll report with confidence. · Support the end-to-end recruitment and onboarding processes by maintaining the Applicant Tracking System, for example by posting job adverts, scheduling interviews, issuing employment contracts and completing relevant reference/background checks for new hires. · Administer the procurement process by setting up new suppliers, purchase orders, invoices and goods receipts, and accurately manage records to reconcile budget against spend. · Maintaining the L&D system, ensuring learning records are up to date and accessible to employees, releasing online learning and content on the Learning Management System, and running & presenting statutory and mandatory learning reports on a monthly basis. · Ensure that our workforce establishment data is accurate and monitored to ensure an up-to-date picture of resourcing in real time. · Generate HR reports, ensuring data accuracy and accessibility for decision-making. · Any administrative support to the Organisational Design & Development team on change projects by providing and updating information and data to ensure efficient delivery. Person specification Essential: · Proven generalist experience within HR administration. · Experience of working with HR Information Systems. · Highly organised and able to work efficiently with tight deadlines, prioritising as required · Experience of working with a wide range of customers and external providers. · Excellent communication and team skills with an eye for detail. Desirable: · A relevant HR qualification such as CIPD Foundation Certificate in People Practice · You will be able to interpret and present people data Benefits Alongside your salary of £26,000, Gambling Commission contributes £7,532 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. Generous Pension: Market leading Civil Service pension with a 28.97% employer contribution rate Prime Location: Our central Birmingham city centre office is just a stone's throw from New Street train station, with convenient hybrid working arrangements. Holidays: 26 days, increasing to 29 days after 2 years, with an option to buy up to 5 additional days Work Environment: Join a certified Great Place to Work, committed to inclusivity, respect, and helping you achieve your full potential. Make sure to help yourself to the free tea and coffee Things you need to know Selection process details Our Ways of Working Outcome-focused: We put consumers at the heart of everything we do. We take responsibility for an issue and moving it forward. We deliver results through working collaboratively. Reaching for ways to improve: We encourage feedback and ideas. We are committed to continuous improvement and are open to trying different ways of working. We celebrate successes and take responsibility when things go wrong. Respectful: We recognise every colleagues contribution. We give each other timely constructive feedback. We all encourage challenge. Communicate well: We are clear and concise. We listen and check our understanding. We explain the reasons for decisions. Making this a great place to work: We all help to make the Commission a great place to work. We value and support each other. About Us: Set up under the Gambling Act 2005, the Gambling Commission is committed to safeguarding the public against any detrimental impact brought about by gambling. We do this by keeping crime out, protecting children and vulnerable people and ensuring the commercial gambling industry is run fairly and openly. We work with the legal system, the public health system, community groups and the industry itself to understand how we can protect the interests of as many people as possible, as effectively as possible. The closing date for this role is 15th December 2024 with interviews held on 18th November PLEASE NOTE: Please ensure you have the right to work in the UK before applying. We are unable to provide sponsorship for visas currently. Incomplete applications will be discounted from shortlisting. Please ensure your application is fully completed and submitted before logging out of your account. We reserve the right to change the closing date depending on the number of responses received. Please submit your application as soon as possible to ensure it is considered in the selection process. Feedback will only be provided if you attend an interview or assessment. Security Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This job is broadly open to the following groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service Please note this Post is NOT regulated by the Civil Service Commission. The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). Apply and further information Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job contact : Name : recruitmentgamblingcommission.gov.uk Email : recruitmentgamblingcommission.gov.uk Recruitment team Email : recruitmentgamblingcommission.gov.uk Attachments People Services Co-ordinator - Job Description (2) Opens in new window (docx, 35kB) Applicant Guidance Opens in new window (pdf, 132kB) Apply at advertiser's site Share this page Print Email Facebook Twitter LinkedIn GMail