Reference: 10233 AV Consultant:Anneke ViviersJob Description:
1. Resolve variances on documentation with internal staff and external parties/customers.
2. Ensure correct capturing in terms of General Ledger codes, VAT codes, and where applicable non-stock items.
3. Effectively resolve queries from customers and respond timeously, keeping document trail.
4. Investigate discrepancies and resolve timeously.
5. Reconciliation of customer accounts with detailed analysis of invoices outstanding, advance payments and to whom Sales Orders it relates to. This includes the debtors and advance payment control accounts.
6. Action refund requests and obtain approval as per company’s Delegation of Authority.
7. Obtain SAD/Customs documentation for zero rated VAT invoices.
8. Assist and manage Commercial Invoice requests and processing.
9. Generate, monitor, and report on debtors ageing.
10. Send out monthly client invoices/statements.
11. Follow up diligently on overdue invoices, and recover outstanding amounts via telephone and/or email to ensure timeous collection.
12. Daily and accurate processing of invoices against Sales Orders and proof of delivery/collection.
13. Check Sales Order matches payment and/or Purchase Order.
14. Verify and ensure completeness of documentation – purchase order, quote acceptance, payment received, etc.
15. Weekly reporting on open Sales Orders compared to pre-payments, and balances still due per product group and customer.
16. Electronic filing on accounting system all orders, email confirmations, etc.
17. Manage customer master file:
1. Opening customer accounts on accounting system.
2. Ensure credit application completed correctly and signed off as per delegation of authority/resolutions (COD and termed).
3. Ensure supporting documents attached.
4. Credit check of customers.
5. Ensure uniform capturing/same look and feel across all accounts.
Qualifications:
1. Minimum Educational Qualification Grade 12 (Relevant tertiary qualification would be advantageous).
2. Basic accounting principles.
3. Data entry.
4. Accounting knowledge.
5. Excel.
6. ERP systems.
How to Apply:
1. Email your comprehensive CV to exceedhr@exceed.co.za.
2. If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
3. We reserve the right to only conduct interviews with candidates of choice.
4. Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.
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