Job title: Team Assistant
Location: Sittingbourne, ME9
Start Date: ASAP
Contract Type: Ongoing
Weekly Hours: 35 hours per week
Work Pattern: Monday - Friday (Hybrid)
Pay: £14.99 PAYE
We are seeking a highly organized and proactive Team Assistant to join our team. In this role, you will play a key part in supporting various projects and ensuring the smooth operation of administrative functions.
Responsibilities
* Ensure that the technology business runs as smoothly as possible and that internal processes are managed effectively.
* Organise the technology team administration, such as events, logistics, ordering, and planning.
* Assist the technology senior management team to organise and manage the day-to-day operation of the technology function.
* Arrange and attend meetings, including paper preparation, booking rooms and refreshments, taking notes, and drafting minutes.
* Book appointments, update calendars, and arrange travel and accommodation as required.
* Provide administrative support to the team, including supporting the Programme Governance Structure, project administration, and production of departmental statistics.
* Co-ordinate mini projects from creation to completion, liaising with the technical teams to monitor progress and the business lead to keep them informed.
* Support reporting and assurance activities for portfolio and programme management.
* Collate, prepare, publish, and maintain content for the Programme Office intranet pages, exploiting available content management software to provide informative user-friendly pages and ensuring templates and current project information are up to date.
* Maintain all project-related documentation, including templates and live products.
* Provide basic advice and guidance on individual project proposals and plans.
* Provide management information and develop new dashboards as required.
* Organise events, meetings, and appointments as may be required.
* Undertake logistics and planning as may be required (e.g. sending devices via courier).
* Organise and communicate and maintain records that help with the smooth running of the organisation.
Person Specification
* Proficient in the use of Word and Excel, including the ability to create spreadsheets and documents to support the project management process, manipulate data, produce statistics and reports.
* Knowledge of standard business functions (e.g. purchasing, accounting).
* Organisation of events, meetings, and appointments.
* Experience of co-ordinating information across large departments.
* Understanding of accounting principles and financial management.
* Knowledge of Microsoft products, especially Excel, PowerPoint, and Word.
* Ability to drive actions to completion, knowing how and when to gather information from team members.
* Ability to organise and prioritise tasks in line with organisational expectations.
* Ability to collaborate well across teams and wider business areas.
If you are interested in this position and meet the above criteria, please send your CV now for consideration.
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