PA to CFO/Team Secretary to 3 Directors/ Office Manager Hybrid – 3 days a week (Tues- Thurs in office) 9-5.30pm Central London (near Oxford Circus) Our client is an award-winning mixed-use property developer, famous for one of Europe’s largest and most exciting transformation/regeneration projects where they have delivered thousands of homes, shops, offices, restaurants, hotels and cultural venues as well as supporting a growing community of residents and workers. Superb company to work for with excellent scope for progression and development. Job Purpose: To provide an efficient and responsive PA and secretarial service that supports the Chief Financial Officer and Director of Corporate Finance and Treasury and the wider corporate finance, governance, tax, treasury and investment teams. Alongside your PA duties you will also provide an office management service (within serviced offices) and oversee the requirements of the Central London office which consists of around 50 people. Key duties: Manage CFO’s diary including meeting management and co-ordination: ensure that all relevant parties are invited, travel arrangements are made, meeting rooms booked and facilities/hospitality/equipment in place as required provide initiative-taking administrative support, providing any reports or other relevant documents in advance of meetings Draft, type and edit several types of correspondence and documents (including meeting agendas, minutes/presentations) Process expenses and purchase order requests in a timely manner. Send invoices to the Finance team for payment in a timely manner. Manage and coordinate several types of documents requiring approval and signature via DocuSign. Greet and welcome visitors in a courteous and efficient manner. Manage communications sent to reception i.e. switchboard calls, e-mails and mail professionally and speedily by answering or redirecting to the appropriate person where possible. Oversee the management of meeting rooms and booking system including ensuring the meeting rooms are well presented and appropriately stocked with refreshments plus any catering orders as requested. Liaising with contractors to promptly address any facilities related issues and manage contracts/leases i.e. coffee machine, fire extinguishers, photocopier. Organising outgoing mail and couriers as required. Monitoring and ordering stationary and catering supplies. Liaising with the Building Manager as necessary to ensure high standards are maintained within the common areas of the building including access cards. Key skills/experience: At least 3 years’ experience working as a PA at board level within professional services environment Experience producing/collating board packs/papers Experience with office coordination/management and reception IT literate with intermediate to advanced Microsoft Office skills (with a particular focus on strong PowerPoint skills). Ability to manage a varied workload, prioritising appropriately and working to deadlines. Excellent written and verbal communication skills. A Personal Assistant certificate and or minute taking skills and experience would be desirable.