Administrator, Operational Support Services
Summary of Duties
The Administrator of Operational Support Services provides administrative and logistical support to the Operational Support Services Group (OHSE, Procurement & Logistics). This role ensures that the administrative and logistical tasks across the group are executed timely and proficiently to facilitate efficient operation of the group.
Key Responsibilities include but are not limited to:
1. Support processing of payroll, vacation requests, sick certificates, training certificates and other HR related matters.
2. Manage processing of paperwork (quotations, invoices, etc.) associated with the delivery of goods and services.
3. Create, execute, and query purchase requisitions and follow up on the purchase-to-pay process.
4. Ensure timely processing of invoice payments liaising with Procurement and Finance.
5. Manage OHSE related complaints processing and reconciliation of compensation records.
6. Ensure records are kept up to date in alignment with group standards, protocols, and procedures.
7. Provide administrative support for correspondence and reports provided to internal and external parties.
8. Answer department phone, circulate mail, order office supplies, and maintain group files.
9. Use enterprise software (CMMS, SharePoint, Blue Bison, etc.) in support of administrative duties.
10. Coordinate travel, accommodation arrangements and events as required for group resources and external contractors.
11. Coordinate and provide administrative support for employee and contractor meetings and training.
12. Collate reports, documentation, and files in support of group initiatives, daily operations and efficiency improvements.
13. Provide administrative support for permit issuance and license renewal as required.
Supervisory Responsibility
* None
Education and Experience
* Minimum high school diploma (Associates degree or College Credits Preferred)
* 2 years’ experience working in an administrative role within an industrial company.
* Familiarity with supply chain, facilities or OHSE operations would be an advantage.
* Familiarity with contractor and customer engagement would be an advantage.
* Familiarity with business process philosophy would be an advantage.
Knowledge, Skills and Abilities
* Excellent time management, organizational and customer service skills.
* Able to work with minimal supervision.
* Strong written and verbal communication skills, with ability to communicate with all levels of the organization.
* Excellent customer service and conflict management skills.
* Strong computer skills using all Microsoft Office software and other programs associated with the position (Maximo, Survey 123, SharePoint, etc.)
Application Deadline: Monday, October 21, 2024
Liberty Group and its operating companies are drug, alcohol and smoke free environments. All successful applicants are required to pass a pre-employment drug and alcohol screening prior to an offer of employment.
#J-18808-Ljbffr