Job Description
As a Block Management Coordinator, you will play a vital role in supporting our block management team in the administration of residential developments and estates. This diverse position requires exceptional organisational skills and attention to detail as you will be responsible for managing critical documentation, insurance processes, and company secretarial duties. Working closely with Block Managers and various stakeholders, you will ensure smooth operational processes and maintain high standards of service delivery for our clients.
Following successful completion of a 6 month probation period, this position can be a hybrid role - 3 days in office, 2 from home.
Key Responsibilities
Manage new and lost property development transitions, including key management, handovers and documentation.
Handle all aspects of property-related insurance administration (buildings, D&O, liability, engineering).
Coordinate insurance renewals and maintain claims logs.
Manage Company Secretarial duties including Companies House filings and shareholding updates.
Oversee financial administration including:
* Year-end accounts coordination with accountants
* Companies House filings
* Distribution of financial reports to stakeholders
Organise and administer Annual General Meetings and tenant/general meetings.
Process Section 20 statutory notices and related communications.
Handle sales enquiries and property transfers, including:
* Preparing management packs (LPE1/FME1)
* Processing ownership changes
* Managing post-sale documentation
* Maintain property records, and general administrative duties
Key Skills
Strong organisational and time management abilities.
Excellent attention to detail, particularly for legal and financial documentation.
Proficiency in administrative systems and record-keeping.
Clear written and verbal communication skills.
Ability to work independently and manage multiple deadlines.
Understanding of property management and company secretarial procedures (desirable).
Experience with Companies House filings and regulatory compliance (desirable).
Strong customer service orientation.
Ability to handle confidential information professionally.
Competency in standard office software and property management systems.
Knowledge of property insurance and related documentation preferred (desirable).
Adaptability to cover colleague responsibilities during absences.
Staff Benefits
* Day off for your birthday
* Employee Assistance Program (via Health Assured)
* Lifestyle Benefits
* Company Socials
* Referral scheme
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