Job Title: Operations Administrator
Reports to: Depot Manager
Overall Purpose of the Role:
To provide general administrative support to the Smurfit Westrock Recycling Depot (SWR) depot, duties to include, dealing with customer/supplier enquiries, data entry and liaison with other SWR sites to resolve queries.
Main Duties and Responsibilities:
1. To receive and administer customer/supplier enquiries.
2. To create purchase orders on the system to record the collection or delivery of materials and purchase/deliveries of goods or services (SAP).
3. To create sales orders on the system to record the sale of goods or services organised at depot level i.e., excluding sales organised by CFM.
4. To record the receipt of goods/services via SAP.
5. To oversee, administer and reconcile haulier purchase orders and invoices.
6. To progress open orders for collection/delivery of material on the system.
7. To administer variances (material grades, prices, self-weigh terminal, manual tickets, material breakdowns, out of hours transactions etc).
8. To co-ordinate and administer sales loads paperwork/annexes where required.
9. To generate and distribute sales/purchase reports for local checking.
10. To generate/collate and distribute customer/supplier regular and ad hoc reporting to include the sourcing and distribution of copy tickets as requested.
11. To assist with Depot month-end reporting.
12. To liaise with other depots/commercial teams/finance department/others to share knowledge, resolve queries and ensure the accuracy of input and output.
Personal Specification:
* Positive, proactive approach.
* Excellent verbal and written communication skills.
* Attention to detail.
* Previous customer service, helpdesk, general admin experience beneficial.
* Demonstrate good working knowledge of Excel and other Microsoft packages.
* Experience with Microsoft Navision and SAP beneficial but not essential.
* Knowledge of transport and weighbridge systems an advantage but not essential.
* Willingness to promote a positive health and safety culture and awareness of Site Rules with visitors and colleagues.
Job Types: Full-time, Fixed term contract
Contract length: 3 months
Pay: £27,000.00-£29,000.00 per year
Work Location: In person
Application deadline: 22/11/2024
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