Finance and Administration Department
We are seeking a keen and methodical Travel Assistant to join the Finance and Administration department on a permanent basis. This is a part-time role (28 hours/week) that will gradually be made full-time, and you will report to the Finance Manager.
Your duties will include the following:
* Support departmental representatives to book flights, hotels, and other travel requirements.
* Serve as the first point of contact for all travel inquiries from employees and visitors.
* Create robust arrangements with the travel agents for sourcing the most economical flights.
* Explore new travel agents’ relationships and porting the system to a digital platform where Co2 emissions for travel can be tracked and reported vs the budget.
* Coordination with the core Finance team in clearing invoices.
You will require:
* Strong communication skills with the ability to work collaboratively in a fast-paced environment.
* Proficient in MS Office (especially Excel) and knowledge of automating reports using MS Access or other databases.
* Knowledge of dealing with travel planning, including the ability to transform the travel booking onto a digital platform.
* Multitasking and dealing with multiple stakeholders in driving the best customer experience.
* Have a flexible approach, responding to the changing nature of the IIS.
Please apply online via the button below where you can also download the job description and person specification. Closing date: 14th April 2025. Note that this vacancy may close early if a suitable applicant is found. If you have any queries, please email People and Culture Team at people@iis.ac.uk
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