Job summary Child and Family Health Devon Child and Family Health Devon (CFHD) have an exciting opportunity for a Senior Administrator to join our friendly Single Point of Access (SPA) Team at Capital Court, EXETER. Our Senior Administrator will have a key role in call handling and mailbox management as well as referral management within our clinical system and providing general administrative and organisational support for the wider business support function. Part time - 18.75 hours per week Monday 09:00-17:00, Tuesday 09:00-17:00, Thurs 09:00-12:45 Main duties of the job Main duties include: Providing excellent customer service by responding to incoming telephone and email queries in a timely and accurate way Use of electronic systems Preparation of electronic and paper files Assisting with reporting and compilation of data Processing incoming referrals to specific teams Producing outcome and appointment letters Booking of clinical appointments General administrative tasks About us Successful applicants will be employed by Torbay and South Devon Foundation Trust Children and Family Health Devon (CFHD) comprises an Alliance of NHS organisations working together to improve health outcomes for children and young people in Devon, including; Torbay and South Devon FT Devon Partnership NHS Trust Royal Devon University Healthcare NHS Foundation Livewell South West CFHD provides integrated care and treatment for children and young people across physical and mental health which are provided by Torbay and South Devon Foundation Trust and Devon Partnership Trust. We are working closely with other organisations and providers to ensure we deliver locality and county-wide based integrated access to all of our services, based on the i-Thrive Framework, in response to consultation with our service users and communities. CFHD works closely with our local universities of Plymouth, Exeter & the Peninsula Medical School where we support students in clinical training placements and in addition support our own staff to undertake post graduate training. Our integrated care and treatment has been developed and refined in partnership with children, young people and their families/carers. Our vision is to be a successful, vibrant, partnership that benefits the communities we serve. Date posted 14 February 2025 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year per annum Contract Permanent Working pattern Part-time Reference number 388-6963693-A&C Job locations Children and Family Health Devon 1a Capital Court, Bittern Road, Sowton Exeter EX2 7FW Job description Job responsibilities Full Vacancy details can be found on the attached Job Description/Person Specification. Please refer to your suitability to the post in your supporting information from the role requirements or person specification Full training will be provided in this friendly team. Job description Job responsibilities Full Vacancy details can be found on the attached Job Description/Person Specification. Please refer to your suitability to the post in your supporting information from the role requirements or person specification Full training will be provided in this friendly team. Person Specification Knowledge Essential Computer Literate Good working knowledge of Microsoft Office packages including Outlook, Word, Excel. Willing to undertake training relevant to the post Desirable Good knowledge of a wide range of office procedures Experience Essential Clerical, administrative or reception experience (minimum 1 year). Ability to communicate effectively Interpersonal and organisational skills Ability to prioritise workload Desirable Clerical, administrative or reception experience (minimum 2 years). Experience within a customer care, healthcare, education or social care setting. Experience with minute taking Qualifications Essential Good general education e.g. GCSEs or equivalent. Desirable NVQ level 3 Business Administration or equivalent experience Person Specification Knowledge Essential Computer Literate Good working knowledge of Microsoft Office packages including Outlook, Word, Excel. Willing to undertake training relevant to the post Desirable Good knowledge of a wide range of office procedures Experience Essential Clerical, administrative or reception experience (minimum 1 year). Ability to communicate effectively Interpersonal and organisational skills Ability to prioritise workload Desirable Clerical, administrative or reception experience (minimum 2 years). Experience within a customer care, healthcare, education or social care setting. Experience with minute taking Qualifications Essential Good general education e.g. GCSEs or equivalent. Desirable NVQ level 3 Business Administration or equivalent experience Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Torbay and South Devon NHS Foundation Trust Address Children and Family Health Devon 1a Capital Court, Bittern Road, Sowton Exeter EX2 7FW Employer's website https://www.torbayandsouthdevon.nhs.uk (Opens in a new tab)