Post Title: Operational Finance and Admin Assistant Key Objectives To provide an efficient financial and administrative support service to the department. SPECIFIC RESPONSIBILITY Check invoices to ensure the goods have been received and the invoice details are correct and coded accurately To batch the invoices for authorisation To record invoices paid within the required procedure To work with suppliers/contractors in ensuring invoices are received in a timely manner To work with Managers to provide financial information for budget monitoring and billing To provide administrative support services Vision Products as and when required To update e forms as required on the Vision system To assist the Management Team in the co-ordination of leave/absences across the team To update management information systems as required To manage the booking of the meeting/demonstration room at Pontyclun To undertake reception duties as required Liaison with all internal and external Customers (both written and verbal) on matters relating to payment and invoice queries. To carry out health and safety responsibilities in accordance with the Divisions Health & Safety Responsibilities document. To undertake such other duties and responsibilities commensurate with the grade, as may be reasonably required by the Service Director, or as a mutually agreed development opportunity. PERSON SPECIFICATION KNOWLEDGE /EDUCATION Level 1 Welsh Language skills (Basic reading, writing, speaking and understanding) with the aim of improvement through CPD Knowledge of data protection requirements Knowledge of community equipment services EXPERIENCE Experience of working with a range of customers, suppliers and contractors Experience of meeting deadlines to provide services Experience of working with a range of IT packages Experience of working with budgets COMPETENCIES Achieving Results Plans and prioritises in advance to meet deadlines Is flexible, can switch tasks / roles / prioritises to accommodate changes or new information Personal Effectiveness Has strong computer skills, effectively uses current computer systems Has an action-focused attitude to new challenges and change 3. Communicating Effectively Shares information with others, gives others the full picture Communicates clearly and concisely Working in a Team Helps and supports other team members