Accessible Caring Transport is seeking to appoint a Transport Co-Ordinator. The role will involve assisting the Operations Manager in the day to day management of our fleet; both through support on vehicle runs and office based administrative tasks.
We’re looking for someone with good organisational and communication abilities, along with a dedication to fostering a positive and efficient work environment.
Accessible Caring Transport (ACT) is a well-established, successful and expanding charity transport provider based in Mountain Ash and serving the Cynon Valley. We serve a diverse range of users; from schools and hospitals to supermarket runs and bespoke individual services. We have a strong team ethos and all share a commitment to our members and users.
The charity is governed by an elected board. Day to day matters are in the hands of our Operations Manager to whom the successful applicant will report.
Role and Responsibilities
Managing the day-to-day administration of transport through:
• Booking vehicles in for MOT’s & LOLA’s
• Managing our licensing requirements and ensuring correct permits are applied
for in a timely manner.
• Working collaboratively with our partners to ensure all vehicles have safety
checks every 6-8 weeks in line with our regulations
• Carrying out risk assessments and supporting the Operations Manager with
auditing of vehicles
• Providing support to staff and management, including handling
correspondence, preparing documents, and contributing to meetings with staff.
• Managing communication channels, such as phone calls and emails.
• Maintaining filing systems and ensure the proper retention, protection, and
disposal of records.
• Managing data entry for all defect repairs and ensuring that the correct
process is followed for vehicle movements.
• Assisting with budget preparation, tracking income and expenditures of all
vehicles.
• Ensuring a safe and clean working environment.
• Providing regular office reports to the Operations Manager to identify areas for
improvement.
• Carrying out driving duties to cover for staff where needed including Passenger
Assistant duties on school contracts.
Key Skills:
The successful candidate will have:
• Strong verbal and written communication skills.
• The ability to work well with others fostering a positive work environment.
• The ability to complete tasks on time and can effectively prioritise work.
• Good ICT skills. The post will involve office software and database
management following training.
• Strong attention to detail.
• A commitment to excellent user service.
• Proficiency in tracking vehicle budgets, expenses and supplies.
• The ability to assist in the planning, coordination, and execution of projects or
events.
Education and Requirements:
• Clean valid driving license (CPC, PSV desirable)
• Good basic literacy and numeracy.
• Specific industry experience preferred
• Proficient with Microsoft Office software and phone systems