DoubleTree by Hilton St Anne's Manor is set in 25 acres of landscaped gardens and woodlands on the edge of Wokingham and within easy reach to Bracknell and Reading.
We are looking for a manager who is able to cover maternity leave and has a true passion for hospitality to join and lead our events and wedding team. You would need to be customer-focused by consistently delivering excellent customer service with an informed, friendly, and effective approach.
To ensure Groups, Conference & Events business targets for revenue, occupancy, and profit are achieved to budget.
To grow the business through proactive selling and effective conversion of all enquiries, using the agreed company system maximizing profit at all times.
This would be an ideal role for an experienced event sales executive looking for their next role.
Hilton ONQ experience would be an advantage.
Responsibilities
Customer Focus:
1. To ensure that your area of responsibility creates a professional impression to customers and Team Members.
2. To review and act on Customer Service Reports relevant to your areas of responsibility to achieve positive and consistent results.
3. To act upon customer feedback relevant to your areas of responsibility, including customer complaints and compliments.
Business Awareness:
1. To be fully aware of budgeted and actual departmental financial targets, including rooms’ sales, market segments, average room rates, and yield management.
2. To control and monitor payroll costs by compiling rotas in line with forecasted and actual business levels.
3. To implement standards, maintain, and constantly improve departmental operating standards, including ensuring that weekly event schedules are collated, produced, and distributed to the standard laid down.
4. To be fully aware of and control departmental operating costs in line with forecasted business levels.
5. To be fully aware of purchasing procedures in the department.
6. To ensure the department operates effective controls and that the department scores well on audits and evaluations.
7. To accurately forecast the business weekly, monthly, and for 13 weeks when required.
8. To liaise with Conference & Events Operations, Front Office, and Accounts to ensure the accurate production of Conference & Events bills, sent to clients within 24 hours of the event finishing.
Growing the Business:
1. To positively approach sales opportunities to maximise sales revenue to meet and exceed budgeted sales targets for the department.
2. To keep all department Team Members sales-focused and maintain a selling culture throughout the department.
3. To ensure that the reservations for Groups, Conference & Events are solid and accurate through:
1. Carrying out a full strip and check of the correspondence against the diary every 3 months, for the next 12 months.
2. Sending out contracts for all bookings and ensuring that an activity or reminder is created & completed when the contract is sent out.
3. Ensuring that the bedrooms are booked for the conference by using the procedure laid down for block/group bookings in the PMS.
4. When the contract is returned, changing the status to definite in the PMS and filing the paperwork in the correct file.
5. Ensuring effective chase systems are in place using the relevant function in the PMS.
6. Adhering to the company credit policy.
1. To maximise the conversion of enquiries through:
1. Ensuring the correct telephone techniques are used within the GCE office team.
2. Ensuring that all team members can take a basic reservation through whichever system is used and handle an initial conference & events enquiry.
3. Reviewing the enquiries and tentative bookings each week to ensure that the appropriate next action is in place to convert the enquiries the hotel wants.
4. Ensuring that outside revenue office hours, enquiries for reservations and conferences can be handled effectively.
5. Ensuring all team members have the appropriate level of product knowledge.
1. To ensure all Conference and Events enquiries are handled according to the standards laid down.
1. To work with the M&T Sales Director to plan the maximisation of the revenue from rooms and conference & events space.
2. Reviewing incoming enquiries to identify the business that is most suitable for the hotel.
3. Monitoring appointments for effectiveness and results.
4. Carrying out gap analysis and providing a plan of action for filling identified gaps.
5. Gathering information on the competition to understand the hotel's market position.
6. To ensure the hotels have a good working relationship with all key agents to ensure a good level of enquiries is generated.
7. To ensure the PMS system is operated to the required standards to ensure the effective management of the Conference & Events business.
8. To maintain competitor information on SWOT analysis forms, and to organise regular visits to competitor hotels as required.
9. To assist in ensuring the hotels achieve maximum potential yield over 12 months using yield techniques and communicating these within the sales team and other departments.
10. To be involved in the creation and implementation of the Hotels Revenue Plans and Sales Action Plans.
Team Management:
1. To lead and create a team environment that promotes good morale and ensures a high level of commitment and pride in the hotel.
2. To ensure effective communication within the team by holding regular briefing sessions and attending hotel meetings when required.
3. To carry out quality planned training and development in a systematic and professional way to meet the needs of the business and assist in individual Team Members’ personal development.
4. To compile the department training plan to meet the hotel business objectives and develop Team Members.
5. To carry out performance reviews for Team Members following Company guidelines.
6. To set clear objectives for departmental Team Members linked with the hotel’s business plan.
7. To co-ordinate the recruitment of new Departmental Team Members up to supervisory level in line with the Company Recruitment Policy.
8. To review the success of training in meeting objectives.
9. To correct unacceptable behavior and performance in line with the Company disciplinary procedures.
10. To continuously coach and counsel Team Members within the department including your peers.
Controlling the Environment:
1. To ensure the department operates effectively on a day-to-day basis ensuring Company standards are met and delivered consistently with attention to detail.
2. To comply with responsibilities under the Regulatory Reform (Fire Safety) Order 2005.
3. To comply with statutory and Company requirements for Health and Safety, Food Safety, Risk Assessment, Licensing Laws, Disability, and other legislation and ensure your team are trained to meet the above requirements.
4. To ensure all work is carried out safely without risk to health.
5. To ensure all brand standards are met, paying particular attention to detail.
6. To implement action on Health & Safety Audits to enhance the environment and achieve positive consistent results.
Job Type: Fixed term contract
Contract length: 12 months
Benefits:
* Canteen
* Company events
* Company pension
* Discounted or free food
* Employee discount
* Free parking
* Gym membership
* Health & wellbeing programme
* On-site gym
* On-site parking
* Referral programme
Schedule:
* 8 hour shift
* Monday to Friday
* Weekend availability
Experience:
* Event Management: 2 years (required)
Work Location: In person
Reference ID: GCME/12
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