Reporting To: The main Partner and the Business Support Manager. You will report to the Partner on the business, strategy and practical work relating to the property portfolio and the Business Support Manager on the general operations in the office and bookkeeping. Employment Type: Full-time or Flexible depending on the candidate. However, if flexible, you will be required to work 5 days a week with a minimum 25 hours per week. Job Summary: The Montreal Estate is seeking the right candidate to become part of a small office team covering all the aspects in a family run farming enterprise. You will primarily be responsible for the management and administration of a property portfolio comprising 20 residential properties, 8 offices (11,000 plus sq ft) and various agricultural outbuildings. You will also be expected to help with the day-to-day operations of the Estate Office as time permits. The successful candidate needs to be pro-active and the point person in solving problems relating to our properties, contractors and tenants and so will be expected to be organised, confident in managing sub-contractors in a timely fashion and requests from tenants, whilst being able to control costs and invoicing rents. The role will involve the administration of these daily operations and other areas in the business. Key Responsibilities: Manage contractors to complete maintenance tasks and renovations across residential properties, offices and farm buildings Liaise and manage tenants, sub-contractors, and service providers as needed. Handle tenant inquiries, and service requests professionally and efficiently. This will mean that you will not always be sitting behind a desk as you will have to be on site in many instances. Monitor and report on compliance with relevant property laws and regulations; for example, but not limited to, smoke alarms, EICR, EPC’s. Maintain and update property records, lease agreements, and tenant files. Assist with accounts with imputing sales Invoicing, chasing payments, imputing purchase invoices and bank reconciliations using Key Prime. Provide general administrative support to the Business Support Manager. Coordinate and undertake annual property inspections and maintenance schedules. Prepare reports, correspondence, and other documentation as required. Maintain confidentiality of tenant and owner information. Undertake and monitor electricity, water and heat meter readings and billing and accommodation agreements Requirements/ Experience Preferred: Previous experience in property management or administrative roles preferred. A ‘no nonsense’/authoritative approach with subcontractors Strong organisational and multitasking skills. Excellent verbal and written communication. Proficiency in Microsoft Office (Word, Excel, Outlook); experience with property management software is a plus. High attention to detail and accuracy. Ability to work independently and as part of a team. Knowledge of property management practices and relevant legislation is an asset. Desirable Attributes: Customer-focused and proactive mindset. Problem-solving skills and a can-do attitude. Self-starter, tenacity, and someone who takes ownership of sorting out issues. Knowledge of using accounts packages such as Xero, QuickBooks, Key Prime or Sage