Event Coordinator Job Description:
Job Title: Event Coordinator
Reports to: Event Team Leader
Grade: Coordinator
Job Purpose:
To coordinate the delivery of the sporting programme and to work with the wider team to create consistency in the delivery, safety and reporting of this programme.
Key Accountabilities:
1. Lead on the organisation and delivery of the sports event programme at a Regional and National level.
2. Ensure that all insurance, legal and health and safety obligations are followed for all events.
3. Manage and coordinate event bookings with key suppliers such as venues and hotels where needed.
4. Provide support to event volunteers during planning, delivery, and on-the-day.
5. Oversee the advertisement of the events including promotion and on-the-day brand awareness.
6. Work with the Events Management System to monitor and manage all events.
Volunteer Management:
1. Build and maintain a strong working relationship with Regional Organisers for your designated sports.
2. Liaise with the Volunteer Delivery Team to recruit for any vacant Regional Organiser roles.
3. Provide help and support to volunteers to understand the key elements of the legal requirements of the events process and the functionality around the advertising and booking systems.
Programme and Project Involvement:
1. Liaise with the Strategic Development Team to contribute and help deliver the Sports Strategy.
2. Participate and contribute to the National Events projects where needed.
3. Participate and engage with all projects and programmes where it is identified that the Events Team is needed or can contribute and make a difference.
Dimensions:
No. of direct reports: 0
Total staff overseen: 0
Internal contacts: Volunteer Team, National Events Manager, Sports Development Executive, Communications Team
External contacts: Sports Liaison Officers, Sports Organisers, Regional and Area Officers, Communications Officers, Event volunteers
Person Specification:
Personal effectiveness:
* Ability to manage and organise time and workload effectively.
* Resilient and flexible with the ability to work under pressure.
* Ability to build and manage strong working relationships.
* Accuracy, attention to detail and pride in delivering a quality service and product.
* Able to work independently and as part of a team.
* Personal drive and enthusiasm with a positive attitude and a desire to succeed.
Skills, experience & qualifications:
* Minimum of 1-year relevant event management experience either in the workplace or attained through a relevant qualification.
* Intermediate to advanced level of MS Word and Excel.
* Ability to communicate both through written and verbal means.
* A relevant degree or professional qualification in event management is not essential but may be advantageous.
* A working knowledge of CRM and digital Event Management Systems.
* Experience of working with volunteers.
The above is not an exhaustive list of duties and the role may be subject to change to align with the overall business objectives of the organisation.
Job Type: Full-time
Pay: £26,000.00 per year
Benefits:
* Additional leave
* Company pension
* Cycle to work scheme
Schedule:
* Monday to Friday
Ability to commute/relocate:
* High Wycombe: reliably commute or plan to relocate before starting work (required)
Experience:
* Events management: 1 year (required)
Work authorisation:
* United Kingdom (required)
Work Location: In person
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