NHS South East London Integrated Care Board
The Greenwich business support team is seeking a band 5 business support officer to work in a small team providing governance and business support to the ICB's operations within the borough. Key responsibilities of this role will include provision of administration support to meetings - including arranging venues, coordinating the collation and circulation of meeting papers and agendas to committee members, and taking meeting minutes - together with diary management, provision of business support to senior directors, and general office support.
Main duties of the job
Core attributes are excellent interpersonal and communication skills, well-developed administration and organisational abilities, and a willingness to be a team player. Full details of the role are included in the attached job description.
About us
NHS South East London Integrated Care Board is a statutory body responsible for allocating NHS resources to deliver a plan to meet the health needs of the 1.92m residents within South East London. We are part of South East London Integrated Care System (ICS), which brings together the health and care partners that serve our vibrant and highly diverse populations resident in the London boroughs of Bexley, Bromley, Greenwich, Lambeth, Lewisham, and Southwark. Our partnership includes six local authorities, over 200 general practices, Guy's and St Thomas' Hospital NHS FT, King's College Hospital NHS FT, Lewisham and Greenwich NHS Trust, South London and the Maudsley Mental Health FT, and Oxleas FT. Importantly, the ICS seeks to be connected to the communities we serve and work with a wide range of community, voluntary, and third sector groups and organisations in each borough. This role sits within the Corporate Operations team, which forms part of the Chief of Staff's directorate but is based at a local level to support the governance requirements of the ICB's relevant borough activities.
Job responsibilities
Please see the attached job description and person specification for full details of the duties and responsibilities of the role.
Person Specification
Education / Experience
* Thorough knowledge of administrative procedures, including software packages (Microsoft Word, Excel, PowerPoint, and Access) acquired through experience or formal training to degree level.
Experience
* Providing high quality, professional, and highly efficient PA and administrative support at senior management and/or director level including diary management.
* Meeting support: Preparing agendas, papers, and reports, taking accurate minutes and action notes.
* Experience of working in a complex, multidisciplinary environment and working to tight deadlines.
* Experience in an ICB or other NHS organisation.
* General office administration including ordering stationery, photocopying, and creation of purchase orders.
Skills and Abilities
* Excellent organisational skills with the ability to effectively prioritise and manage own workload achieving deadlines set, seeking guidance as required.
* Confident with highly effective interpersonal skills.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975, and as such, it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
NHS South East London Integrated Care Board
£34,521 to £41,956 a year pro rata per annum inclusive of Outer HCAS.
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