Job title: Administrative Assistant Location: Cardiff Contract length: Until 30/06/2025 Pay rate: £24,500 per annum Duties and Responsibilities: The Nursing and HPE Directorate within Health Education and Improvement Wales (HEIW) is responsible for Workforce Transformation, Commissioning and Education in Wales. To establish and maintain effective working relationships with stakeholders within Health Education and Improvement Wales (HEIW) within NHS Wales and with Education Providers and Students. Provide administrative support within the Workforce Transformation and Education Commissioning and Quality team. To use a variety of software packages such as Microsoft Word, Outlook, PowerPoint, Excel, Access, Forms etc to produce correspondence, devise and maintain records, spreadsheets, and databases for the team. To arrange meetings, room booking, catering as requested and produce agendas, papers, minutes/notes of meetings as required by the Nursing and HPE Team. Manage and maintain the team's electronic diaries to prioritise meetings and to use initiative to amend as necessary in the event of urgent issues. To receive all incoming posts for the Nursing and HPE Team, ensuring that it is prioritised, actioned, and dealt with efficiently and promptly. To maintain an efficient and effective filing system, shredding and archiving as required. The post holder will be required to attend meetings, creating appropriate records as required. Manage own workload and act independently within occupational guidance using own initiative, seeking advice where necessary from the line manager ensuring confidentiality is maintained at all times. To liaise with a wide variety of individuals and organisations on a daily basis. Participate in service development projects, as necessary. To assist with any financial processes required by the team, liaising with the finance team to arrange for any invoices to be raised and paid. Assist in the maintenance and ordering of stationary/ stock items within the team. Implement HEIW policies and comment on departmental procedures and guidelines. To support the updating of the Nursing and HPE Directorate web pages as required. Make and receive communications, using initiative and judgment when handling enquiries. Take action and provide feedback as appropriate, ensuring that messages are relayed, and action is taken. Co-ordinate or provide drafts for reply to correspondence including emails, ensuring that replies are provided within agreed timescales. Qualifications, skills and experience : GCSE English and Maths - Grade C or equivalent Knowledge of general data protection requirements Commitment to ongoing professional development A-Levels or equivalent experience Knowledge of finance processes NVQ Level 3 in Business Administration or equivalent knowledge and experience Randstad Business Support is acting as an Employment Agency in relation to this vacancy.