Job Purpose: The Estates Operational Manager will play a critical role in managing and maintaining the College's estate to the highest possible quality, ensuring a safe, sustainable and well- maintained environment for students, staff and visitors. The role involves overseeing minor works, managing health and safety compliance, supervising contractors and leading a proactive maintenance programme. Key Responsibilities: Estates Management ● Co-ordinate the planning and implementation of minor building works and refurbishment projects alongside the Head of Estates and Site Engineer, ensuring completion on time and within budget. ● Maintain records of fire risk assessments, equipment checks and training logs, in collaboration with the Health & Safety Consultant. ● Conduct proactive site reviews to identify and resolve issues promptly, while managing staff-raised concerns. ● Assist in preparing, implementing, and maintaining a comprehensive planned and preventative maintenance programme.
* Oversee the programme for the maintenance of all furniture, fixtures and fittings.
* Manage the cleaning contract, including daily liaison with the cleaning manager and
conducting performance reviews. ● With the Estates Team, organise and manage traffic and parking during major college events. ● Build and maintain strong relationships with external contractors and suppliers to ensure quality service and cost efficiency.
* Ensure compliance of all contractors with relevant qualifications and regulations.
* Oversee service agreements for building and equipment maintenance, ensuring high
standards and value for money.
* Monitor utilities, estates and maintenance budgets alongside the Head of Estates.
* Manage the College's CAFM (Computer-Aided Facilities Management) system
alongside the Head of Estates and Site Engineer. ● Support the Estates Support Coordinator in maintaining college vehicles, ensuring servicing, MOTs, and safety checks are completed. Health and Safety ● Work closely with the Head of Estates and Health and Safety Consultants to ensure compliance with health and safety regulations. ● Keep up to date with Health & Safety legislation and ensure college risk assessments are current and relevant. ● Oversee health and safety responsibilities within the Estates and Maintenance department.
* Take immediate action to address hazards on site and report unresolved issues.
* Oversee and support arrangement of Health & Safety induction training for new staff
members. Administration and Budget Management ● Oversee the day-to-day operations of the Estates Office, including managing staff, performance reviews and rota scheduling.
* Coordinate maintenance works, site visits and College event setups.
* Manage the Estates budget, including processing orders, invoices, and financial
control. ● Develop and track key performance indicators (KPIs) to monitor and improve team performance alongside the Head of Estates. ● Develop and maintain appropriate record systems including, detailed compliance, contractor and maintenance records. General Duties ● Promote and integrate sustainability and decarbonisation initiatives across all activities. ● Ensure equality, diversity and safeguarding the welfare of children, young persons and/or vulnerable adults for whom you are responsible or come into contact with as part of your role are met in all areas of work. ● Collaborate with all College departments and external stakeholders to achieve organisational goals. ● Provide support during College events, enrolments and exam periods working flexibly to meet the needs of the College. Person Specification Essential Knowledge, Skills and Experience ● Essential:
* GCSEs (Grade C/4 or above) in Maths and English or equivalent.
* Proficiency in Microsoft Office, with the ability to analyse and work with
data.
* Strong written and verbal communication skills.
* Ability to prioritise tasks and manage a varied workload.
● Desirable:
* Health & Safety qualification.
* First Aid certification.
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