This role requires you to be on-site at Crossway House, Monday to Friday, 0800-1800 hours and start date is the 1st of November.
COLLIERS
Colliers is a leading commercial real estate services company, providing a full range of services to real estate customers, developers and investors on a local, national and international basis. Services include brokerage sales and leasing (landlord and tenant representation), real estate management, valuation, consulting, project management, project marketing and research. We provide our services across the core sectors (office, industrial, retail and hotel) as well as many specialized property types.
The UK business is headquartered in London, with over 900 specialists throughout 16 offices across the UK and Ireland.
ROLE
The role of Customer Experience (CX) manager is to create a CX enhancement strategy for their property to achieve the highest Client, Customer, guest and service partner satisfaction. CX manager is responsible to assess every interaction touchpoint with a mindset to deliver the most memorable experiences. CX manager will lead by example and be a role model for the onsite teams. CX manager will act as advocate for Beyond: Front of House brand by maintaining best practices.
CORE RESPONSIBILITIES
* Basics done better – Ensure the fundamentals of customer services are followed and delivery to the highest standards
* Lead by example and inspire wider onsite teams
* Deliver a warm welcome and a fond farewell to clients, customers and guests
* Responsible for the day to day operation of the building
* Track, oversee and optimize all customer interactions to build strong relationships with all stakeholders
* Establish team spirit and collaboration
* Increase client, customer, guest and service partner loyalty and achieve highest satisfaction ratings
* Create bespoke CX enhancement plans to drive positive outcomes and customer retention
* Follow Beyond: Front of House standard operating procedures and guidelines
* Respond to telephone or email enquiries from internal or external clients in a professional manner, ensuring appropriate follow up on any actions as required
* Ensure property guest management processes are strictly followed
* Deal with complaints and offer prompt resolutions, escalate where necessary
* Ensure all front of house areas are always immaculately presented
* Data processing and management of databases, ensuring accurate and timely import of information
* Identify opportunities to enhance the customer experiences by being innovative and creative
* Actively participate and support all Beyond: Front of House initiatives to elevate customer experience delivery
* Ensure temporary team members are trained as per Beyond: Front of House standards and maintain training records
* Firmly abide by Beyond: Front of House dress code and personal presentation policy
* Log any property faults/issues with the helpdesk and inform the Facilities Management team
* Obtain and evaluate CX feedback from customers, guests and stakeholders, draft improvement action plans
* Mapping property customer journeys in order to identify CX enhancement opportunities
* Proactively design processes and preventive measures to eliminate any complaints and service delivery shortfalls
* Build professional relationships with clients, customers, guests and stakeholders
* Maintain and produce specified reports such as onsite holiday planner, CX initiatives plan (pre and post execution data) etc.
* Be prepared to work on reception to cover for any gaps in security hours and cover for breaks
* Plan and execute community, occupier & social value engagement initiatives working closely with the Beyond leadership team (design property content planner for each of the above sections)
* Launch & maintain property social media handles, create a social media content planner
* Ensure you perform your duties to the highest degree of dedication and commitment
* Practice lobby hosting on a daily basis as specified by the property management leadership team
* Monitor property CCTV to ensure safety and security is maintained.
* Carry out property quality assurance checks at the property (inside and outside) as specified by the RFM
* Ensure the lobby and guest lounge is tidy and well presented at all times
* Keep (S2 Riskwise) risk and compliance updated
* Assist the RFM with processing of invoices, and monitoring of expenditure
* Be helpful and assist marketing agents to show potential new occupiers vacant spaces
* Act as fire manager in fire emergencies
* Assist RFM in preparing emergency planning and business continuity documentation.
* Management of contractor
* Be the occupier liaison, hold occupier meetings and organize any occupier access as required
KNOWLEDGE
Knowledge competency refers to: Expertise & professional development, commercial acumen & enterprise, innovative thinking & agility and communication and managing expectations.
The ‘Knowledge’ competency refers to our ability to acquire, develop and use knowledge to benefit clients and colleagues through expertise, commercial awareness and thinking outside the box. It encompasses knowledge of how to communicate effectively & manage stakeholder expectations to achieve end goals and objectives.
Expertise & Professional Development
* You are the ‘go to’ person in your area of expertise/specialty for questions from your colleagues, clients and customers
* You are solutions focused, advising colleagues and stakeholders with solutions not problems
* Excellent knowledge of MS Outlook, Word, Excel and PowerPoint
* You demonstrate knowledge and awareness of property H&S and Compliance, building management, onsite service partner liaison & performance management.
* You are willing to learn CAFM reporting systems such as Meridien, RiskWise.
* Demonstrate understanding of the service charge
* Understanding of service contracts and assist with putting together service specifications for purpose of tenders.
* Maintain elogbooks and use permit to work system
Commercial Awareness & Value Add
* You are aware of the building’s financial and business objectives
* You actively look for best practice ways of working, encouraging CX team interactions with clients, customers, guests and stakeholders
* You are confidently able to execute Beyond: Front of House department’s onsite succession plan
* You possess commercial awareness and awareness of latest customer experience market trends
* You identify new initiatives for enhancing customer experiences
Innovative Thinking & Agility
* You display creative and innovative thinking to deliver best in class CX
* You will demonstrate a sense of urgency
Communication & Managing Expectations
* You actively listen and interpret key information from and to clients, customers, colleagues and service partners
* You manage and exceed expectations by prioritizing tasks
* You can tailor your message to different stakeholders to ensure that the correct message is received
* You will strive to anticipate needs and exceed expectations
* You will communicate to provide required information as well as offer prompt resolutions
SKILLS
Skills competency refers to Service excellence, high quality work, productivity & efficiency and collaboration.
The ‘Skills’ competency refers to the wide range of skillsets that we expect from our people; delivering continuous levels of service excellence and the importance of consistently high-quality work. We expect our people to be productive and efficient and have the ability to maintain relationships that foster positive collaboration
Service Excellence
* You demonstrate and role model the key behaviours of service excellence.
* You continually go above and beyond the expectation of your team and stakeholders
* You pre-empt the work required ensuring you are always delivering high levels of service
* Be flexible and open minded and positively adapt to any reasonable changes to your role (duties & responsibilities) proposed by your line manager and/or the Client
High Quality Work
* You continuously look to improve the quality of your work and ensure quality control
* You demonstrate excellent organizational and time management skills
Productivity & Efficiency
* You challenge where you see that time is wasted and tasks could be delivered more efficiently by focusing your energy on those tasks that are within your control
* Possess excellent oral and written communication skills
* Ability to produce detailed building management reports
Collaboration
* You have strong trusting relationships and promote a culture of information sharing and cross working relationships
* You will create a positive and collaborative working environment
MINDSET
Mindset competency refers to contributing to Colliers success, personal development, professional conduct & integrity, diversity & inclusion and community.
The ‘mindset’ competency refers to how our people apply and motivate themselves and their approach to continuous development. It encompasses the consideration of, and outward attitudes towards clients, colleagues, Colliers and the wider community.
Service Excellence
* You are results and impact focused and go the extra mile to deliver the best CX
* You show reliance, even when under pressure and during challenging times
* You have an excellent change management mindset
Personal Development
* You actively request, take on board and action any feedback to develop, as well as provide positive and constructive feedback to CX team
* You seek out and attend relevant personal and professional development such as training courses, new projects and assignments
Professional Conduct & Integrity
* You are aware and can identify where professional conduct and integrity should be challenged, and act as a role model and advocate Colliers values
Diversity & Inclusion
* You are involved in the Balance in Business initiatives for the organization and promote a culture of inclusivity free of bias, calling out inappropriate behaviours and conduct
Community
* You represent Colliers in community groups at internal and external events and look at how your CX team can have an impact to the wider internal and external community
Job Type: Full-time
Pay: Up to £33,000.00 per year
Additional pay:
* Yearly bonus
Benefits:
* Company pension
* Cycle to work scheme
* Employee discount
* Health & wellbeing programme
Schedule:
* Monday to Friday
Work Location: In person
Application deadline: 04/09/2024
Expected start date: 02/12/2024
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