Job summary We are looking for an enthusiastic, self-motivated person with good communication and development skills to undertake this essential post. The role will involve supporting the Receipt & Distribution Manager working with pharmacy dispensary and support staff for the provision and future development of our ward stock supply and pharmacy stores services at the Royal Sussex County Hospital & Princess Royal Hospital to include 7 day working. You will have duties in the ward distribution & receipt areas, whilst supporting the Receipt & Distribution Manager in developing and maintaining policies and procedures to ensure a safe, efficient and contemporary service, whilst supervising the day to day processes and staff. Applicants essentially to have an experience of working within a Pharmacy environment, have a working knowledge of stock distribution and maintenance systems and experience using Word and Excel. A NVQ Level 2 Pharmacy Service certificate appropriate to your role is desirable and Receipt & Distribution experience essential. Main duties of the job To provide day to day support in the receipt, supply and storage of, and storage areas for all pharmaceuticals within the Pharmacy footprint, securely storing stock into the allocated areas of shelving and Pharmacy automation, ensuring tidiness, correct labelling, rotation of stock to comply with product storage guidelines and oversee stock stored in appropriate temperature-controlled areas, whilst presenting stock in such a way to enable efficient issues by Pharmacy staff. To support the Receipt & Distribution Team in completing ward top ups which include visiting wards and providing top up stock checks, picking, packing and setting out for delivery all orders processed by completing the top ups and following the same processes for picking, packing and setting out for delivery all orders processed by the Receipt & Distribution Ward Services ATO's To provide support and assistance for Pharmacy ATO's to ensure the Daily Stock Takes are printed, checked, and investigated to comply with Trust Audit requirements. To provide support with the Pharmacy ATO responsible for departmental expiry date checking to ensure all pharmaceutical areas within the department are checked, reported, and removed monthly to comply with departmental Quality System procedures. To support and assist ATO's emptying ward boxes and filter drugs for return, recycling & destruction whilst following COSHH regulations. About us At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves. As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do. We look forward to receiving your application and the start of your journey with UHSussex. Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/ Date posted 17 February 2025 Pay scheme Agenda for change Band Band 2 Salary £23,615 a year Per annum pro rata Contract Permanent Working pattern Full-time Reference number 279-6972278-FEB25 Job locations RSCH Eastern Road Brighton BN2 5BE Job description Job responsibilities Role Summary To provide support and process designated duties and services for the receipt, supply and storage of all pharmaceuticals within the department, expiry date checking and stock rotation To support the Pharmacy Storekeepers in ensuring the NHS Supplies/Sundries stock are receipted and stored away in respective areas and to support the Admin team in managing the department paperwork being labelled, boxed and distributed to archiving services for storage. To support the ongoing maintenance of storage, staff working areas that need to comply with Wholesaler Dealer Licence requirements. To support current working practices and to complete duties following processes and procedures for the Dispensary, Receipt and Distribution services throughout the trust by supporting stock management and Pharmacy Automation Participate as an active member of the Pharmacy Receipt & DistributionTeam, providing support in areas required in line with departmental procedures. Follow set day-to-day work tasks in relation to the stock control (including Daily Stock Takes), storage of Pharmaceuticals (to include Automation) and filtering Stock Returns. To attend other UHSussex Pharmacy locations (if required) across the 4 sites to support the needs and requirements of UHSussex NHS Trust during possible staffing shortages or unplanned pressures. Participate in on-going training and development and maintain skills necessary for the role. Carry out daily practice in line with our Trust values: Communication Kindness, Understanding and Inclusion Fairness and Transparency Working Together Excellence Key Working Relationships Internal: Pharmacy Receipt & Distribution Team, Dispensary Teams, Pharmacy and Ward Staff responsible for Pharmacy stock control, and the extended Pharmacy Trust team UHSussex NHS Trust Pharmacy Purchasing & Invoicing Team Other hospital support services. To maintain good communications with all patients, their carers and relativ Main Duties and Responsibilities Preamble This is a generic Job Description for Pharmacy Assistant Technical Officers working cross-site, but within the UHSussexTrust (Legacy East). General Work within own level of assessed competence and participate actively in training and assessment; take personal responsibility for booking and participating in all statutory & mandatory training required for the role. Work at all times in a way that minimises the risk of infection (to patients and self) and maintains health, safety and security in line with established protocols (e.g. hand hygiene, use of Personal Protective Equipment). At all times, maintain patient dignity, privacy and confidentiality. Provide concise, legible and accurate data and records from own work (Input into Pharmacy computer system CMM and handwritten) Provide support to Pharmacy ATOs and for processes in Receipt & Distribution, PRH/RSCH. Responsibilities for Pharmacy Receipt & Distribution To provide day to day support in the receipt, supply and storage of, and storage areas for all pharmaceuticals within the Pharmacy footprint, securely storing stock into the allocated areas of shelving and Pharmacy automation, ensuring tidiness, correct labelling, rotation of stock to comply with product storage guidelines and oversee stock stored in appropriate temperature-controlled areas, whilst presenting stock in such a way to enable efficient issues by Pharmacy staff. To support the Receipt & Distribution Team in completing ward top ups which include visiting wards and providing top up stock checks, picking, packing and setting out for delivery all orders processed by completing the top ups and following the same processes for picking, packing and setting out for delivery all orders processed by the Receipt & Distribution Ward Services ATOs To provide support and assistance for Pharmacy ATOs to ensure the Daily Stock Takes are printed, checked, and investigated to comply with Trust Audit requirements. To provide support with the Pharmacy ATO responsible for departmental expiry date checking to ensure all pharmaceutical areas within the department are checked, reported, and removed monthly to comply with departmental Quality System procedures. To support and assist ATOs emptying ward boxes and filter drugs for return, recycling & destruction whilst following COSHH regulations. To support the Automation Senior ATO/Storekeeper in the maintenance of the Pharmacy automation processes and to ensure a continuation of replenishment and supply of fast-moving stocks and consumables from the receipt & distribution area(s) into the Robot. Support and assist where necessary answering telephone(s), emails and resolve stock or storage enquiries as appropriate To support the Quality Manager and Storekeeper by ensuring storage areas for all pharmacy stock and working areas for Pharmacy staff that come under the Wholesaler Dealer Licence requirements are maintained at the required level as set out in Quality System procedures to ensure the WDA licence is valid. To support the Receipt and Distribution Manager in supporting the day to day processes of the Pharmacy Department where applicable, to include working (if required) across any of the four hospitals to support the UHSussex NHS Trust Pharmacy Support Services. Communication To use communications skills effectively and maintain good communications using a variety of methods to include email/ telephone with all internal users and all Trust staff. To conduct effective working relationships across the trust. To liaise with other healthcare professions where applicable. To act professionally and observe the Trusts values and behaviours at all times. To support the Receipt & Distribution Manager to manage and implement receipt, distribution, and storage maintainence processes to ensure a clean and tidy department policy. To communicate learning and actions from department internal audit and self-inspections to other pharmacy colleagues as necessary. Welcome visitors and new staff into the Pharmacy Department as required. Provide/receive complicated and sensitive information relating to medication supply (e.g. from colleagues, pharmacy suppliers and customers), communicating clearly, concisely, and accurately and escalating enquiries where appropriate. Communicate at all times with tact and empathy and interact appropriately with patients and relatives/carers where barriers to communication may exist (e.g. challenging behaviour, varying levels of ability, where English is not the first language). Service Delivery and Improvement Support colleagues/senior staff in creating a supportive, safe team environment and culture of continuous improvement. Identify opportunities for improvement and contribute to improvement activities. The Pharmacy Department cross-site is aiming toward providing a full 7 day a week service. The post holder may be required to work over the weekends and Bank holidays as the service develops. Carry out any other reasonable duties commensurate with the role and delegated or requested by the manager or supervisor, as the needs of the service require. Job description Job responsibilities Role Summary To provide support and process designated duties and services for the receipt, supply and storage of all pharmaceuticals within the department, expiry date checking and stock rotation To support the Pharmacy Storekeepers in ensuring the NHS Supplies/Sundries stock are receipted and stored away in respective areas and to support the Admin team in managing the department paperwork being labelled, boxed and distributed to archiving services for storage. To support the ongoing maintenance of storage, staff working areas that need to comply with Wholesaler Dealer Licence requirements. To support current working practices and to complete duties following processes and procedures for the Dispensary, Receipt and Distribution services throughout the trust by supporting stock management and Pharmacy Automation Participate as an active member of the Pharmacy Receipt & DistributionTeam, providing support in areas required in line with departmental procedures. Follow set day-to-day work tasks in relation to the stock control (including Daily Stock Takes), storage of Pharmaceuticals (to include Automation) and filtering Stock Returns. To attend other UHSussex Pharmacy locations (if required) across the 4 sites to support the needs and requirements of UHSussex NHS Trust during possible staffing shortages or unplanned pressures. Participate in on-going training and development and maintain skills necessary for the role. Carry out daily practice in line with our Trust values: Communication Kindness, Understanding and Inclusion Fairness and Transparency Working Together Excellence Key Working Relationships Internal: Pharmacy Receipt & Distribution Team, Dispensary Teams, Pharmacy and Ward Staff responsible for Pharmacy stock control, and the extended Pharmacy Trust team UHSussex NHS Trust Pharmacy Purchasing & Invoicing Team Other hospital support services. To maintain good communications with all patients, their carers and relativ Main Duties and Responsibilities Preamble This is a generic Job Description for Pharmacy Assistant Technical Officers working cross-site, but within the UHSussexTrust (Legacy East). General Work within own level of assessed competence and participate actively in training and assessment; take personal responsibility for booking and participating in all statutory & mandatory training required for the role. Work at all times in a way that minimises the risk of infection (to patients and self) and maintains health, safety and security in line with established protocols (e.g. hand hygiene, use of Personal Protective Equipment). At all times, maintain patient dignity, privacy and confidentiality. Provide concise, legible and accurate data and records from own work (Input into Pharmacy computer system CMM and handwritten) Provide support to Pharmacy ATOs and for processes in Receipt & Distribution, PRH/RSCH. Responsibilities for Pharmacy Receipt & Distribution To provide day to day support in the receipt, supply and storage of, and storage areas for all pharmaceuticals within the Pharmacy footprint, securely storing stock into the allocated areas of shelving and Pharmacy automation, ensuring tidiness, correct labelling, rotation of stock to comply with product storage guidelines and oversee stock stored in appropriate temperature-controlled areas, whilst presenting stock in such a way to enable efficient issues by Pharmacy staff. To support the Receipt & Distribution Team in completing ward top ups which include visiting wards and providing top up stock checks, picking, packing and setting out for delivery all orders processed by completing the top ups and following the same processes for picking, packing and setting out for delivery all orders processed by the Receipt & Distribution Ward Services ATOs To provide support and assistance for Pharmacy ATOs to ensure the Daily Stock Takes are printed, checked, and investigated to comply with Trust Audit requirements. To provide support with the Pharmacy ATO responsible for departmental expiry date checking to ensure all pharmaceutical areas within the department are checked, reported, and removed monthly to comply with departmental Quality System procedures. To support and assist ATOs emptying ward boxes and filter drugs for return, recycling & destruction whilst following COSHH regulations. To support the Automation Senior ATO/Storekeeper in the maintenance of the Pharmacy automation processes and to ensure a continuation of replenishment and supply of fast-moving stocks and consumables from the receipt & distribution area(s) into the Robot. Support and assist where necessary answering telephone(s), emails and resolve stock or storage enquiries as appropriate To support the Quality Manager and Storekeeper by ensuring storage areas for all pharmacy stock and working areas for Pharmacy staff that come under the Wholesaler Dealer Licence requirements are maintained at the required level as set out in Quality System procedures to ensure the WDA licence is valid. To support the Receipt and Distribution Manager in supporting the day to day processes of the Pharmacy Department where applicable, to include working (if required) across any of the four hospitals to support the UHSussex NHS Trust Pharmacy Support Services. Communication To use communications skills effectively and maintain good communications using a variety of methods to include email/ telephone with all internal users and all Trust staff. To conduct effective working relationships across the trust. To liaise with other healthcare professions where applicable. To act professionally and observe the Trusts values and behaviours at all times. To support the Receipt & Distribution Manager to manage and implement receipt, distribution, and storage maintainence processes to ensure a clean and tidy department policy. To communicate learning and actions from department internal audit and self-inspections to other pharmacy colleagues as necessary. Welcome visitors and new staff into the Pharmacy Department as required. Provide/receive complicated and sensitive information relating to medication supply (e.g. from colleagues, pharmacy suppliers and customers), communicating clearly, concisely, and accurately and escalating enquiries where appropriate. Communicate at all times with tact and empathy and interact appropriately with patients and relatives/carers where barriers to communication may exist (e.g. challenging behaviour, varying levels of ability, where English is not the first language). Service Delivery and Improvement Support colleagues/senior staff in creating a supportive, safe team environment and culture of continuous improvement. Identify opportunities for improvement and contribute to improvement activities. The Pharmacy Department cross-site is aiming toward providing a full 7 day a week service. The post holder may be required to work over the weekends and Bank holidays as the service develops. Carry out any other reasonable duties commensurate with the role and delegated or requested by the manager or supervisor, as the needs of the service require. Person Specification Essential Criteria Essential Stores/Receipt & Distribution Experience IT Experience in basic skills of Word, Excel software Basic level of Maths, Numerical Skills Desirable Pharmacy ATO NVQ Level 2 Pharmacy Receipt & Distribution Experience Qualifications in Maths/Sciences High standard of IT Experience Equality, Diversity & Inclusion Essential Evidence of having championed diversity in previous roles (as appropriate to role) Evidence of having undertaken own development to improve understanding of equalities issues Person Specification Essential Criteria Essential Stores/Receipt & Distribution Experience IT Experience in basic skills of Word, Excel software Basic level of Maths, Numerical Skills Desirable Pharmacy ATO NVQ Level 2 Pharmacy Receipt & Distribution Experience Qualifications in Maths/Sciences High standard of IT Experience Equality, Diversity & Inclusion Essential Evidence of having championed diversity in previous roles (as appropriate to role) Evidence of having undertaken own development to improve understanding of equalities issues Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name University Hospitals Sussex NHS Foundation Trust (279) Address RSCH Eastern Road Brighton BN2 5BE Employer's website https://www.uhsussex.nhs.uk/ (Opens in a new tab)