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PA to Warehouse & Logistics Director Cargo
Location: null, United Kingdom
Job Category:
Other
EU work permit required:
Yes
Job Reference:
b702eeff48a2
Job Views:
6
Posted:
03.03.2025
Expiry Date:
17.04.2025
Job Description:
Job Description
Our Client has a great opportunity for a PA to the Warehouse & Logistics Director to join the Group.
The purpose of the role is to provide comprehensive administration support in a timely and proactive manner to the Warehouse & Logistics Director.
Responsibilities include:
1. Document preparation – Undertake general typing duties for internal and external use when required, using Word, PowerPoint, or Excel from handwritten documents, electronic drafts or from notes taken during attendance at meetings.
2. Communication – Preparing and conducting effective external and internal communication (incorporating letters, emails, memos, telephone calls etc), answering queries or redirecting calls, letters, and emails as appropriate to ensure that all communication is dealt with promptly and effectively.
3. Diary Management – Short term and long term diary management, arranging both onsite and offsite meetings, venues and facilities including booking and setting up meeting rooms, hotel and travel and coordinating the relevant documentation such as agenda, minutes, and paperwork.
4. Travel Support – Confirmation of travel arrangements to include booking hotels, trains, flights, Visas etc (UK and International), completing relevant authorization documents, whilst ensuring the best rates are achieved and operating within budgets.
5. Filing – Maintaining and updating the filing systems.
6. Expenses/Cost Centre – Managing expenses and approving in a timely manner in line with corporate guidelines. Challenging colleague claims and inputting claims against weekly receipts. Liaison with finance if necessary to ensure costs are in line with budget and that any anomalies are resolved.
7. Management Monitoring – To track holidays, absence and movements.
8. Business Continuity Admin – Ensure teams cascade lists are up to date with contact details for new starters and leavers for trading.
9. Any other ad hoc duties as required.
Skills & Knowledge
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