Job Overview To provide administration support to the organisation as part of the the Business Support team ensuring management of own workload within the team. Providing administration support to other members of the NHSCS team as required. Suitable for someone who is able to co-ordinate, work effectively and provide support, motivation and guidance to other team members. Suitable for someone who is passionate about providing excellent administrative support within NHSCS and our customer base. This role is suitable for someone looking for a pathway into the NHS and a procurement role or may be working in supply chain, materials management and logistics or administration in the NHS already. Key Responsibilities Procurement Administration Spend time understanding the role of procurement and the various teams involved in ensuring the organisation provides the products and services needed, including working directly with trusts and customers. Support a number of tender processes and projects as required. Update logs and trackers where appropriate to ensure systems are up to date for category related projects. Help to maintain trust stakeholder and supplier engagement on category related initiatives, including supporting customer communication initiatives. Help and support the category teams to coordinate and respond to customer questions, arranging meetings, taking and circulating project meeting notes, chasing outstanding actions, drafting reports and presentation slide decks, analysing data, and coordinating and circulating customer communications. Overall offer support in the delivery of a robust procurement service. Business Administration support Providing office and administration duties as required in the Business Support Team Responding to customers and suppliers queries, answering calls and relaying messages in a timely manner Take and transcribe meeting minutes in an accurate and timely manner Type up reports incorporating graphics and tables as required Type up letters dictated or provided by the team Monitor data quality of administrative input Creating requisitions for purchase orders and logging them, coding and approving invoices all on our Oracle finance system following process and procedures. Training will be provided. To understand and comply with the requirements of the Trusts Standing Financial Instructions Providing support for marketing and communications as and when required. Providing cover for the Business Support Team as required Project support Providing support on benchmarking information/data in Microsoft Excel, analysing results of pricing by product and producing charts in a PowerPoint presentation To provide project management support for selected projects within NHSCS programmes of work. Administration and support with the newly developed NHSCS Helpdesk HR/IT systems support Supporting the team in providing IT administration support and liaising with IT to resolve queries as required Support the Business Support Manager with recruitment process for vacancies Monitor annual leave requests and sickness absence for manager, as required Monitor appraisal and training reports from HR to ensure that staff keep records up to date.