About Upgrad'd Labs
Upgrad'd Labs is a forward-thinking organization dedicated to innovation and excellence in beauty & skincare. We thrive on creativity, collaboration, and continuous improvement. As part of our team, you’ll play a pivotal role in supporting both our financial and operational functions, contributing to the smooth running of our business.
Job Overview
We are seeking a proactive and detail-oriented Finance and Procurement Assistant to join our dynamic team. Reporting to the Financial Controller while also assisting the Operations Director, this role is essential in ensuring the seamless integration of financial and procurement processes. You will handle a diverse range of tasks, from bookkeeping to managing procurement activities, and supporting the preparation of management accounts.
Key Responsibilities
Finance Responsibilities
* Bank Reconciliations: Perform regular reconciliations of bank accounts to ensure accurate records and investigate and resolve discrepancies promptly.
* Bookkeeping: Maintain up-to-date and accurate financial records using Xero and record day-to-day financial transactions and complete the posting process.
* Finance Administration: Process invoices, payments, and expense claims efficiently while managing financial documentation, ensuring compliance with company policies and regulations.
* Assisting with Management Accounts: Support the preparation of monthly and quarterly management accounts and assist in analyzing financial data and producing reports for internal stakeholders.
Procurement Responsibilities
* Vendor Management: Assist in sourcing and maintaining relationships with suppliers and vendors, negotiating contracts and terms to ensure cost efficiency.
* Procurement Processes: Support the Operations Director & NPD team in managing procurement activities, ensuring timely delivery of goods and services, and maintain accurate records of purchase orders, deliveries, and supplier information.
* Inventory Oversight: Monitor inventory levels and assist in stock management to meet operational needs while collaborating with relevant teams to ensure procurement aligns with project requirements.
Qualifications & Skills
* Experience: Prior experience in a similar role, preferably within a fast-paced environment.
* Education: Relevant qualifications in accounting, finance, business administration, or supply chain management (e.g., AAT, CIPS, or equivalent) preferred.
* Technical Skills: Proficiency in accounting software Xero and strong Excel skills, including familiarity with pivot tables and formulas.
* Personal Attributes: Attention to detail and high levels of accuracy, excellent organizational and time-management skills, strong communication and interpersonal abilities, and a problem-solving mindset with the ability to work collaboratively across teams.
Job Type: Full-time
Pay: £24,446.00-£27,000.00 per year
Additional pay: Yearly bonus
Benefits: Casual dress, company pension, employee discount, flexitime, free parking, health & wellbeing programme, on-site parking, private dental insurance, private medical insurance, sick pay, work from home.
Schedule: Monday to Friday
Work Location: Hybrid remote in Gloucester GL2 8AX
Expected start date: 03/03/2025
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