Job summary The Senior Medical Secretary provides an efficient and comprehensive professional secretarial service to the Consultants, their Team and the wider department. To exercise initiative and independent judgement whilst maintaining a high level of confidentiality and diplomacy at all times. Applications from job seekers who require current Skilled Worker Sponsorship to work in the UK are welcome and will be considered alongside all other applications. Job seekers should be aware that not all roles will be eligible for Skilled Worker Sponsorship. For further information visit UK Visas and Immigration - GOV.UK (www.gov.uk) Main duties of the job To undertake the typing of clinic letters, operation notes, pre operative notes, ward notes, discharge letters, specialist reports, conference notes and associated correspondence of varied medical terminology, efficiently and accurately through audio word processing or shorthand dictation distributing as necessary to the relevant healthcare professions with a copy to the patient. This work involves a significant use of the Trust's computer systems. About us The Robert Jones and Agnes Hunt Orthopaedic NHS Trust (RJAH) is one of the leading orthopaedic hospitals in the country, with some of the highest levels of staff and patient satisfaction, as well as a strong reputation for research and innovation. Joining RJAH is more than just a job - we want our people to have the best opportunities to thrive in their role.We have a range of fantastic staff benefits on offer to everyone who joins RJAH and you'll have access to outstanding professional development opportunities and state-of-the-art facilities - including our recently-opened £6 million Headley Court Veterans' Orthopaedic Centre (the first unit of its kind in the UK).RJAH has strong links with a range of universities including Staffordshire, Keele, Glyndwr, Chester and Birmingham.The hospital is located on a site outside Oswestry in Oswestry, just off the A5. The nearest train station is in Gobowen, approximately two miles from the hospital. The station is part of the Chester to Birmingham line.We are based in North Shropshire, close to the border with North and Mid Wales. It is one of the most attractive parts of the country, with a rich historic culture and excellent transport links. It offers outstanding opportunities for anyone who enjoys an outdoor lifestyle or is looking to raise a family. Date posted 27 January 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year pa pr Contract Permanent Working pattern Part-time Reference number 224-PA20241102165 Job locations The Robert Jones and Agnes Hunt Orthopaedic Hospital Oswestry SY10 7AG Job description Job responsibilities To send and receive confidential patient information to and from other healthcare organisations, patients, carers and relatives. Manage paper based or electronic diaries for the Consultant and their Team. Process incoming mail. Ensure all referrals and internal referrals are passed to the appropriate Booking Team. Deal with telephone calls into the hospital, a first point of contact. Regularly check digital dictating system for urgent work and prioritise workload. Job description Job responsibilities To send and receive confidential patient information to and from other healthcare organisations, patients, carers and relatives. Manage paper based or electronic diaries for the Consultant and their Team. Process incoming mail. Ensure all referrals and internal referrals are passed to the appropriate Booking Team. Deal with telephone calls into the hospital, a first point of contact. Regularly check digital dictating system for urgent work and prioritise workload. Person Specification Qualifications/Training Essential RSA level 3 Audio typing/digital dictation Desirable English/Maths GCSE's or equivalent Shorthand 100 wpm AMSPAR diploma ECDL/NVQ Experience Essential ? Previous Medical Secretarial experience Skills/Knowledge Essential Good knowledge of medical terminology Aptitudes and Attributes Essential Good communication /interpersonal skills Tact and discretion when dealing with sensitive and confidential information Ability to organise and prioritise own work To reward a higher degree of initiative and responsibility Desirable Team player/able to work flexibly Able to use a variety of computer systems Person Specification Qualifications/Training Essential RSA level 3 Audio typing/digital dictation Desirable English/Maths GCSE's or equivalent Shorthand 100 wpm AMSPAR diploma ECDL/NVQ Experience Essential ? Previous Medical Secretarial experience Skills/Knowledge Essential Good knowledge of medical terminology Aptitudes and Attributes Essential Good communication /interpersonal skills Tact and discretion when dealing with sensitive and confidential information Ability to organise and prioritise own work To reward a higher degree of initiative and responsibility Desirable Team player/able to work flexibly Able to use a variety of computer systems Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). UK Registration Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). UK Registration Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window). Employer details Employer name Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust Address The Robert Jones and Agnes Hunt Orthopaedic Hospital Oswestry SY10 7AG Employer's website https://www.rjah.nhs.uk/ (Opens in a new tab)