JOB PURPOSE STATEMENT The basic responsibilities of the General Cashier include the collection of all daily receipts, providing change for all cashiers, making daily deposits, and preparing a daily accounting of cash, including the assigned cash float. May also be responsible to act as petty cash disbursing agent. The basic responsibilities of the Payroll Officer are to maintain all payroll records, ensuring that all payrolls are properly prepared and paid on a timely basis RESPONSIBILITIES Cashier’s Duties and Responsibilities · Collect and count (with a witness) all cashiers’ envelopes on a daily basis · Receive cheque lists and record in the General Cashier’s Daily Report · Include all cheques/money orders in the weekly deposits to the Bank · Prepare the weekly bank deposit · Prepare General Cashier’s Daily Report · Provide all cashiers with change as required · Reimburse cashiers floats for any disbursements made by them · Account for all disbursements made from the General Cashier’s float · Daily count/balance Cashier’s float in conjunction with Senior Finance Team Member · Ensure proper controls for cash floats, spot checks, etc. · Properly secure the General Cashier’s office at all times. · Ensure no unauthorised personnel are allowed access to the General Cashier’s office · Ensure security measures are in place in the transferring of funds to or from the hotel · Provide instructions to cashiers on handling their funds to secure them from loss · Ensure monthly reconciliations house funds balance to GL account · Notify DOF of any discrepancies or irregularities · Safeguard and secure access to the General Cashier’s float and safe at all times · Handle all requests and enquiries in a timely and efficient manner · Ensure accurate and timely input of data to the general ledger system · Maintain adequate and up-to-date files · Be able to work flexible hours to meet deadlines. e.g. month end · Disburse petty cash only on the presentation of an approved petty cash voucher · Ensure Petty Cash reconciled weekly with supporting documentation Payroll Officer’s Duties and Responsibilities • Verification of payroll information from time sheets, TALEO records for processing • Preparation of all pay vouchers and payroll records • Preparation of payroll journals for general ledger postings • Preparation of tax returns, workers compensation, insurance, superannuation etc. • Preparation of reports: staffing etc. on a timely basis • Maintain detailed knowledge of legislation and policies • Ensures overtime, payroll changes, etc. are correctly authorised • Audits attendance sheets, overtime, leave and other additions or deductions • Ensure tax rates and superannuation contributions comply with legislation • Liaises closely with Human Resources on payroll matters • Ensures maintenance of team member records and personal details are kept up to date • Maintain accurate records of leave balances • Ensure all applications for leave are paid correctly in a timely manner • Completes pay run as scheduled • Deals with all team member queries in relation to payroll • Ensure tax, superannuation, workers compensation payments are paid on time • Maintain strict confidentiality on all payroll related issues • Handles all requests and enquiries in a timely and efficient manner What are we looking for? Knowledge, Skills, and Abilities Knowledge of: · Finance procedures · Interpreting and applying legislation. e.g. PNG Employment Act · Audit processes and protocols · PNG IRC (tax) and Superannuation regulations. Skills in: · Advances Excel various software packages currently using Wage Easy · Problem solving. Dealing with internal customers Ability to: · Work independently, delegating where appropriate · Follow legislation and convert to policy/procedures · Effectively communicate both in writing and verbally · Prioritize work requests · Exercise judgment, initiative and discretion · Manage time effectively · Interact positively with Team Members to provide great service.