Are you a Commercial Assistant looking for a role where you can dive straight in and work closely with the Commercial Director? We are looking for a self-starter with experience in supporting a busy commercial function:
The main aim of this position is to provide commercial oversight for recruitment operations within the company.
Key Duties:
* Set up new jobs in the system upon receiving contract start-up forms.
* Update trades and rates in the system.
* Verify payroll exports to the ledger.
* Handle sales exports and postings.
* Generate manual invoices not produced by the payroll system.
* For assigned contracts:
o Manage and administer contracts, including volume rebates and rate adjustments.
o Collaborate with internal team to ensure timesheets, trades, rates, etc., are accurate, legible, signed appropriately, and align with the contract.
o Prepare interim valuations (invoices/applications) and issue them to clients as per contract requirements.
o Ensure payment applications match the internal ledger, identifying and resolving discrepancies.
o Track the progress of payment applications, payment notices/certificates, and payment receipts, working closely with the credit controller.
o Communicate with clients to ensure timely and accurate payments.
o Identify and resolve variances between client and internal assessments.
o Report relevant figures and issues.
o Manage client-related commercial correspondence.
o Attend project meetings as needed.
o Advise project/operations teams on contractual administration issues.
o Negotiate interim and final accounts with clients.
* Ensure the commercial function meets both client and internal expectations.
* Maintain compliance with applicable standards for processes and document control.
* Interface with key internal departments (e.g., Finance and Operations) and appropriate levels in client organizations.
* Ensure all correspondence and documentation are properly filed and accessible.
* Attend necessary internal and external meetings, including project review and client meetings.
* Identify areas for improvement to reduce risk and increase efficiency.
* Participate in business improvement initiatives as required.
* Provide backup for other commercial assistants when needed.
* Perform other tasks as requested by the Commercial Director and/or finance team.
Work Environment:
* Full-time, office-based (Ruislip).
Required Knowledge, Skills, and Experience:
Knowledge:
* Relevant experience in commercial and finance roles.
* Ideally experience within Rail, Construction, or Infrastructure.
* Contract administration expertise.
Skills:
* Proficient in computer use, with advanced knowledge of relevant systems.
* Strong written and verbal communication skills.
#J-18808-Ljbffr