Job summary Volunteer to Career Admin Support, Midwifery, Cumberland Infirmary Would you like a career in administration within NHS? The Volunteer to Career Programme enables you to complete essential mandatory training and a requirement to also complete 60 hours in the Maternity Ward based at the Cumberland Infirmary. On successful completion of this programme you will be interviewed to join our Bank register as a Casual Admin Officer. Whatis the Volunteer to Career (VtC) programme? North Cumbria Integrated Care NHS Foundation Trust have partnered up with Inspira, who are leading employability experts providing free professional careers and advice and guidance across Cumbria to deliver the Volunteer to Career Programme. This initiative aims to address staffing shortages in the NHS by actively encouraging volunteers to pursue a career in Healthcare. The programme is funded from the UK Shared Prosperity Fund and this therefore only open to applicants who reside in the Cumberland Council boundary. Who is eligible to apply for the VtC programme? The VtC programme is open to anyone who is interested in a career within the NHS. Volunteers who would like to volunteer in our administration offices should be able to commit for at least 60 hours for a minimum of 5 months, be over 16 years old, have the right to work in the UK, and be ready to go through recruitment checks and training requirements such as the National Volunteer Certificate. Main duties of the job Supporting the Ward Clerk with general administration, which may include: Answering telephone enquiries (internal and external) and taking messages Welcoming visitors and helping with general enquiries Photocopying and scanning Liaising with departments/staff/other organisations Helping staff and visitors access appropriate resources within the department Going to collect items from other departments when required. Other administrative tasks relevant to the individual department following instruction/training. You will need to book your 4 hour shift either on a Monday or Friday, between the hours 8.00am-8.00pm or every other Wednesday between the hours 8.00am-4.00pm. About us At NCIC, we have an ambition to deliver outstanding hospital and health services to half a million people. Established on 1st October 2019, the Trust is creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout north Cumbria and beyond. We're responsible for delivering over 70 services across 15 main locations and we employ more than 6,500 members of staff. Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time'. Being a clinically led organisation Quality and safety at the heart A positive patient experience every time A great place to work Managing our money well As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work. Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. There is an expectation for all staff to support this by familiarising yourself with the Trust's sustainability initiatives such as waste and recycling, going paperless, videoconferencing, sustainable transport and others. We encourage you to think about what you can do as an individual and within your team to contribute in to embedding carbon reduction into the everyday running of our organisation. Date posted 31 October 2024 Pay scheme Agenda for change Band Band 2 Salary Depending on experience This is a volunteer role Contract Voluntary Working pattern Flexible working Reference number 262-A-24-6093064-A Job locations Cumberland Infirmary Carlisle CA2 7HY Job description Job responsibilities Please see attached Job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants. Please ensure that you document evidence of meeting all the essential criteria in the supporting information. If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered. Disclosure and Barring Service: On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect. The changes mean that: youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed. If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so. Nacro Tel: 0300 123 1999, or email: helplinenacro.org.uk Unlock Tel: 01634 247350, email adviceunlock.org.uk or complete the online form on the Unlock website The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). A Standard DBS check will be required for this volunteering post. Job description Job responsibilities Please see attached Job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants. Please ensure that you document evidence of meeting all the essential criteria in the supporting information. If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered. Disclosure and Barring Service: On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect. The changes mean that: youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed. If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so. Nacro Tel: 0300 123 1999, or email: helplinenacro.org.uk Unlock Tel: 01634 247350, email adviceunlock.org.uk or complete the online form on the Unlock website The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). A Standard DBS check will be required for this volunteering post. Person Specification Knowledge and Experience Essential General administrative experience Knowledge of administrative procedures Desirable Knowledge of general office equipment Skills Essential Good attention to detail Good verbal and written communication skills Ability to work well as part of a team Other requirements Essential Promote equality and value diversity Person Specification Knowledge and Experience Essential General administrative experience Knowledge of administrative procedures Desirable Knowledge of general office equipment Skills Essential Good attention to detail Good verbal and written communication skills Ability to work well as part of a team Other requirements Essential Promote equality and value diversity Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name North Cumbria Integrated Care NHS Foundation Trust Address Cumberland Infirmary Carlisle CA2 7HY Employer's website https://www.ncic.nhs.uk/ (Opens in a new tab)