Major Recruitment are recruiting for a Facilities Administrator in Guildford Location: Guildford GU1 Working hours: Shift hours 11AM-7PM and 7AM-3PM Pay rate: £12 Security Clearance will be undertaken for the successful candidate The primary responsibility of this role is to carry out a range of daily mandatory and routine duties and functions that facilitate the smooth running of the premises, providing support for a safe and efficient operation whilst ensuring all client requirements are adhered to and met monthly. Undertake duties relating to the building and surrounding grounds operations, in line with key Company Service Level Agreements (SLA's) and Key Performance Indicators (KPI's) ensuring minimal disruption to the client's daily activities Responsibilities and key tasks: Administrative functions: Maintain all aspects of the site computerised management CAFM system to ensure 100% compliance in meeting with the Statutory SFG20 and KPI's. Communication with suppliers via email and telephone utilising supporting programs such as Microsoft Office; Word, Excel, PowerPoint & Outlook. Running diary entries, creating, and updating data on Excel spreadsheets and participating in Teams meetings. As the first point of call, control the site security and visitor/contractor visitations access. Responsible for the image and visual standard of the site taking ownership of any issue or concerns requiring attention Liaise with site management to ensure issues are communicated, priorities and actions are understood, and updates are provided. Liaise with key stakeholders to programme support tasks efficiently and effectively to minimise downtime on pre-planned (PPM's) and reactive maintenance. Prepare and process site paperwork for the attending Engineers/Operatives to undertake PPM's and reactive works. Ensure all contractors, under sphere of control, operate within appropriate SHE processes and client HSE standards Ensure the premises Health and Safety and COSHH compliance aspects are upheld. Undertake Statuary Inspections and general monitoring of all services, including but not limited to, the management of CCTV, weekly fire & lift alarm tests, security intruder alarm systems, Mechanical & Electrical systems, Fire & Water detection units, legionella and recording of water temperatures.Knowledge skills & experience Strong administrative skills, attention to detail, filing and record keeping Computer skills: Microsoft Office; Word, Excel, PowerPoint & Outlook Communication Competency: Verbal, Email generation, telephonic with a Teamwork mindset Good understanding of Health and Safety, COSHH requirements within a building environment Good customer relationship skills Knowledge and ability to undertake basic building maintenance, handyman, security, or janitorial duties INDLS