Cheshire and Wirral Partnership NHS Foundation Trust
We are looking for an enthusiastic and experienced administrator to join our vibrant team.
We are passionate in bringing about the best outcomes for the children and young people we work with and are looking for someone to join our team. This post is full-time and for a 12 month fixed period to support us to improve our patient services.
Main duties of the job
1. To undertake word processing of correspondence, reports, agendas and minutes. Produce other documents and presentations using the most appropriate element of Microsoft Office. These can be produced by copy typing or audio.
2. Where applicable maintain departmental/service intranet/extranet page.
3. To organise and prioritise own workload on a daily basis to ensure that time deadlines are met and that urgent work is accommodated.
4. To receive and provide information from a variety of sources, either paper documentation, telephone or direct contact and provide information and advice to all staff/clients and external agencies as required by ensuring these are dealt with within the agreed timescales.
5. Maintaining up to date and accurate diaries which involves making service related appointments, interviews, arranging meetings/events/hearings, booking venues and arranging travel requirements.
6. Support/assist in the organisation of seminars, training events, conferences, workshops etc.
7. To maintain strict confidentiality in all aspects of the work, complying with policies and procedures on the safeguarding of personally identifiable information.
8. Where applicable may be required to assist in the preparation and circulation of rotas.
9. To be responsible for inputting, maintaining and retrieval of information from/to relevant databases and to assist in the preparation of statistical and audit information.
About us
CWP provides health and care services for local people, including mental health, learning disability, community physical health and all-age disability care - including the provision of three GP surgeries.
Our aim is to help people to be the best they can be, adopting a compassionate, person-centred approach to everything we do. We were recently rated as Outstanding for Caring by the Care Quality Commission with a Good rating overall.
We offer a variety of roles at all levels, so whether you are just starting out in your career or looking to use your skills and experience in a new role, CWP is the right employer for you.
CWP are committed to making our recruitment practices as inclusive as possible for everyone. We are committed to promoting equality and diversity and developing a culture that values differences.
To support this, we offer up to three weeks induction, dependent on role, with our Prepare to Care programme for all new starters. This aims to give you all the knowledge and guidance to help you grow and flourish with CWP.
We welcome applications from people who have direct experience of accessing our services.
Job responsibilities
Please download a copy of the job description for full details.
Recruitment selection processes are based on competence (see Person specification) and values.
CWP recruits people that can demonstrate the Trusts Values and Behaviours in their everyday life. Therefore, if you are invited to interview, you will be undertaking a Values Based Interview/Assessment, which explores not only what you do but how and why you do it.
Before applying, we encourage you to review the Trusts Values and Behaviours which are the 6 Cs Communication, Competence, Courage, Care, Compassion and Commitment. The supporting information section in your application should therefore reflect your understanding of the Trusts Values and associated behaviours. You will be expected to provide us with examples from work experience and/or personal life which demonstrate these values through your behaviour.
Person Specification
Qualifications
* Evidence of good typing skills e.g. RSA 111/NVQ Level III in an admin related subject or equivalent
* ECDL
Knowledge and Expertise
* Working knowledge of software programmes e.g. Microsoft office applications
* Knowledge and understanding of confidentiality
* Minute/note taking experience
Experience
* Experience of providing secretarial/administrative duties
* Experience of working in a health environment
* Experience of working as a member of a team in an office environment
* Experience of general finance systems
* Experience of processes and procedures within this service area
* Experience of supporting the organisation of seminars, conferences, workshops etc.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Cheshire and Wirral Partnership NHS Foundation Trust
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