About Our Client
Public Sector organisation based in central Brighton.
Job Description
The Responsibilities of an Executive Assistant will be:
* Administrative Support: Provide high-level administrative support, including managing calendars, scheduling appointments, and organising meetings. Prepare and review documents, reports, and presentations, ensuring accuracy and professionalism.
* Communication Management: Serve as the primary point of contact for internal and external collaborators, representing the ED and maintaining a positive and efficient flow of communication. Manage email correspondence, screen phone calls, and handle inquiries on behalf of the ED, mainly acting independently.
* Information Management: Proactively gather and compile relevant information and data to assist the ED in decision-making and planning. Ensure information is organised, easily accessible, and kept confidential when necessary.
* Meeting Coordination: Plan, schedule, and coordinate executive-level meetings and events. Prepare meeting agendas, collect and distribute relevant materials, and follow up on action items to deadlines as required. Take accurate meeting minutes and disseminate them in a timely manner.
* Relationship Management: Cultivate and maintain positive relationships with key partners, including Exco members, internal staff, and external stakeholders. Coordinate meetings, conduct research, and prepare briefing materials to support effective interactions.
* Project Support: Assist the ED and SLT in leading and prioritising various projects and initiatives. Collaborate with cross-functional teams, track project achievements, and ensure timely completion of tasks. Prepare project status reports and updates as required.
* Confidentiality and Discretion: Handle sensitive and confidential information with utmost professionalism and always maintain strict confidentiality.
* Coordination with CEO office: Support coordination with the CEO office, including involvement in corporate business planning activities.
The Successful Applicant
The Successful Executive Assistant will have:
* Extensive executive support experience with exceptional organisational skills, including diary and time management and prioritisation.
* A demonstrable proactive and self-initiating approach, capable of foreseeing ED requirements.
* Evidence of being proficient in precise written and verbal communication, including minute-taking, composing sophisticated responses, and crafting briefing documents.
* Validated ability to expertly convey information to stakeholders at all levels while maintaining confidentiality and professionalism.
* Successful track record of running small projects from high-level briefs, quickly absorbing, and acting on intricate information.
What's on Offer
* Civil Service Pension arrangement
* Discretionary bonus
* Hybrid working
* 25 days annual leave provision
* Flexible working arrangements
* A free employee assistance programme
* An excellent office location in Brighton.
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