We are seeking an experienced and detail-oriented Accounts Payable/Payroll Manager to join our finance team. The ideal candidate will manage the full cycle of accounts payable and payroll processes, ensuring accuracy, efficiency, and compliance with company policies and regulations. They will also provide support assistance as needed for HR.
Accounts Payable Management:
* Oversee the accounts payable function, ensuring timely and accurate processing of invoices.
* Review and verify incoming invoices, expense reports, and credit card transactions. Record vendor invoices in Bill.com.
* Set invoices up for payment and monitor accounts to ensure payments are up to date.
* Resolve invoice discrepancies and issues.
* Maintain vendor files and manage vendor relationships.
* Prepare and process electronic transfers and payments.
* Reconcile accounts payable transactions and prepare analysis of accounts.
* Assist with month-end closing, including preparing entries for accruals, prepaids, fixed assets, expense allocations, cash application and balance sheet reconciliations.
* Develop and implement accounts payable policies and procedures.
Payroll Management:
* Manage and process the company’s US payroll, ensuring accuracy and compliance with federal, state, and local regulations. Review of company’s UK payroll processing.
* Prepare and submit payroll tax reports.
* Administer employee benefit programs related to payroll, including deductions for health insurance, retirement plans, etc.
* Address payroll inquiries and resolve discrepancies.
* Maintain payroll records and ensure proper documentation and confidentiality.
* Coordinate with HR for new hires, terminations, and employee status changes.
* Ensure timely and accurate reporting of payroll taxes and filings.
Compliance and Reporting:
* Ensure compliance with GAAP, IRS regulations, and company policies.
* 1099 review and annual filing.
* Prepare and provide financial reports and analysis to management.
* Coordinate with external auditors during audits and provide necessary documentation.
Other:
* Provide HR support as needed to Director of People Operations.
* Assist with special projects and reporting.
* Assist with accounts receivable as needed in the future.
Minimum Qualifications:
* Bachelor’s degree in Accounting, Finance, or a related field.
* Minimum of 5 years of experience in accounts payable and payroll management.
* Strong knowledge of payroll laws and regulations.
* Proficiency in accounting and expense software and Microsoft Office Suite.
* Experience with NetSuite, Bill.com, Expensify, or Brex is a plus.
* Excellent organizational skills and attention to detail.
* Strong analytical and problem-solving skills.
* Ability to manage multiple tasks and meet deadlines.
* Excellent communication and interpersonal skills with the ability to effectively collaborate with cross-functional teams and stakeholders.
* Ability to work effectively both independently and as part of a team.
Benefits:
* Flexible time away policy
* Paid parental leave.
* Competitive compensation and generous healthcare benefits.
* Stock Options and 401k with up to 10k match
* Great office in Central Square in Cambridge, MA right by the Red Line
* Compensation 115k to 130k
Why Sense:
Join Sense and be part of our mission to reduce global carbon emissions by making homes smart and more efficient. Our energy data and tools demystify home energy use, empower people to take command of their usage, and enable utilities to build a cleaner and more resilient grid.
Sense supports a diverse and inclusive workplace where we all learn from each other. We welcome candidates with backgrounds that are traditionally underrepresented in tech, and we strive to foster an engaging, respectful and supportive community where everyone feels empowered to do their best work. Sense is committed to be an equal opportunity employer.
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