Job Description
We've just taken in an Operations Coordinator role to work with a high-growth business based in Hemel Hempstead. This is a full-time and permanent position.
In this role, you'd be working closely with the operations team, needing good attention to detail and organisational skills as you'd be supporting on administration, invoicing, POs, taking in and booking projects, and much more.
Ideally, we're looking for someone that has some experience dealing with tradespeople. If you've worked in plant hire, construction, or anything similar, we want to hear from you!
This position is fully site-based in Hemel Hempstead, working Monday to Friday, operating 8 am to 5 pm with a 1-hour lunch break, but they can offer some flexibility on this for the right person.
A salary of £27k to £30k is on offer depending on experience, as well as a number of other benefits, full in-house training, on-site parking, a very supportive and relaxed working environment, regular social events, and a Summer and Christmas party too.
Duties to include:
1. Auditing actual budgets and giving targeted feedback reports for improvements and notifying management and Directors.
2. Contracts costings auditing.
3. Filing receipts and invoices for all projects.
4. Responsible for credit control regarding first-stage internal invoicing.
5. Updating spend trackers with all purchases.
6. Monitoring job timeframes and ensuring projects are completed in set timings.
7. Adding Purchase orders to internal systems.
8. Organising Project Managers calendar and booking site visits.
9. Liaising with management regarding new site staff and dealing with first-stage recruitment and interviews.
10. Organising materials from budget templates.
11. Logging daily project updates.
12. Organising completion certificates when projects are finished.
13. Preparing and emailing out weekly operative schedules to clients.
14. Distributing health and safety procedures for projects and ensuring information is collated and saved.
15. Attending weekly project meetings and supporting by taking minutes and distributing these to the office.
16. Ordering project materials with the assistance of the Quantity Surveyor.
17. Managing material returns for damages and overstock.
18. Arranging skip hire and waste sorting.
19. Arranging the hire of tools, plant hire, and off-hire of equipment.
Candidate requirements:
1. Some previous form of Admin/Operations type work is essential.
2. Previous experience dealing with tradespeople would be ideal.
3. A positive attitude to work.
4. Proficiency using office IT applications, especially Microsoft Excel and Outlook.
5. Thorough and meticulous person with an eye for detail.
6. Excellent interpersonal skills and communication.
7. Adaptable and flexible in their approach to work.
Looking for the next step in your career? Think Specialist Recruitment.
Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds, and Bucks area. We specialise in permanent, temporary and contract recruitment with areas of expertise including: administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing, and IT Helpdesk/IT support.
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